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Handbook Blog

Jul 15
Changes to Chapter 5 - Personnel

UPDATED SECTION

​5.8.2 - Sick Time

​​​​Sick time allows employees to recuperate from an illness or to take care of a sick family member. The rate of paid sick time accrual is determined by each location; however, locations must, at a minimum, comply with the state’s sick leave laws. See the Paid Sick Leave​ section in Time Off Guidelines (HR intranet; username and password required).

UPDATED RESOURCE

Time Off Guidelines (HR intranet; username and password required)​​​

​​​​​NEW SECTION

5.6.6 - Business Expense Reimbursements​
5.6.6.7 ​Cell Phone and Communication Services Reimbursement

Employees who are required by their location to use a personal telephone or cell phone to conduct archdiocesan business are entitled to be reimbursed by the location for the cost of that business use. ​​​The person in charge should instruct employees to use the landline provided to them to conduct business and avoid using their personal communication devices because it is easier or more convenient. Locations may choose one of two methods of reimbursement:

  • Reimburse the employee at a "reasonable percentage" of the overall cost for the service if an employee cannot accurately determine the cost of actual employer-mandated use (as in the case of an unlimited calling or data plan for a cell phone). The percentage should be set and made known to employees before requiring them to use their personal devices and services for business purposes.

  • ​Provide devices and communication ​services to employees who are required to use electronic communications in the course of performing their job. This option is preferred, especially in situations where the Acceptable Use and Responsibility Policy for Electronic Communications (“Archdiocesan AUP”)​​​​ requires communications to take place over archdiocesan-managed communications channels. Employer-provided devices also provide more control and reduce the risk of fraud. ​​​Use of Electronic Communication Devices Policy for Schools (sample)​ [NF1]​​ is available as a resource.

When a location provides devices and services, the following principles apply:

  • The primary purpose of a location-issued device is to supp​ort an employee in carrying out a job. Personal use of issued devices is allowed but is subject to the Archdiocesan AUP. Abu​​​se of this benefit may result in a written warning, a termination of privilege, or other actions as deemed appropriate by the location.

  • Installation of software, apps, or other digital content for personal use is done at the employee's own risk, must comply with the Archdiocesan AUP​, and will not be supported by technical staff. Only approved software and content will be supported.

  • The location reserves the right to remotely disable, reset, and delete all content on location-owned devices.

  • Employees do not have a reasonable expectation of privacy in their use of a location-owned device.

  • State law requires drivers to use hands-​free equipment while talking on their cell phone. State law prohibits drivers from texting, emailing, or instant messaging while driving (defined as the engine of the car is turned on).  

  • Upon separation, the employee is to return to the location, in working order, the device and all original accessories.​


[NF1] ​When available, include a link:

use_of_electronic_communication_devices_schools_EDITS.docx​

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