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Nov 16
Change to Chapter 13 - Students and Families

UPDATED SECTION​​​​

13.1.6 - International Students in the Archdiocese of Los Angeles​​

13.1.6.5 Tuition, Fees, and Budget

The international student tuition should be aligned with the service. Additional tuition should reflect the extra service necessary to address the international student's needs, such as the salary and benefits of the international student coordinator, salary and benefits of the English as a Second Language (ESL) aide or additional teachers, additional paperwork, administrative work, counseling, ESL classes, etc. The school must take into account these additional expenditures when budgeting and setting the international tuition rate.

International students or families with permanent residency (i.e., Green Cards) are not typically part of the international student program and should be charged the domestic tuition rate.

The school shall not allow an ISEVPO to limit the school's ability to increase tuition. However, the school may agree with an ISEVPO to work together to ensure that any increase in tuition does not prohibit the ISEVPO from competitively marketing the school to the international community.

Notwithstanding a contractual agreement with an ISEVPO to maintain the confidentiality of ISEVPO fee structures, schools are always permitted to discuss ISEVPO fees among other archdiocesan schools and as required by law.

The Department of Catholic Schools​ will provide an international student program worksheet to high schools for their annual school site budget packet.

The school shall advise each international student's family and the ISEVPO, if applicable, whether tuition covers such things as ESL classes, books, uniforms, field trips, athletic fees, lab fees, lunches, and yearbooks. This will enable the student's parents/guardians to make financial arrangements with their child to cover any additional costs throughout the student's enrollment and will further assist with informed, transparent marketing of the school to the international community.

The school is not permitted to waive all or part of international students' tuition, or grant them any type of scholarship or financial aid. The full international student tuition must be listed on the I-20 form and the school is bound by federal regulation to collect the specified amount.​​

Sep 29
Changes to Chapter 6 - Finance
Aug 30
Changes to Chapter 7 - Facilities
Aug 08
Change to Chapter 6 - Finance

​​UPDATED RESOURCE​

6.2.4 - Development and Fund-Raising

6.2.4.6 Raffles​​

Sample Raffle Rules and Regulations
Aug 03
Changes to Chapter 8 - Health and Safety

UPDATED SECTION​​​​

8.3 - General Health and Safety Measures

All locations shall:

  • Create, implement, and maintain an injury and illness prevention p​​​rogram (IIPP)
  • Create, implement, and maintain Emergency Plans that address workplace, school, and parish operations; comply with Cal/OSHA and the Presidential Policy Directive 8: National Preparedness (PPD-8); and cover fire prevention​ and hazard communications
  • Establish and maintain cooperative relationships with community and public agencies that are charged with health and safety and cooperate with requests for information from local emergency personnel
  • Participate in community recycling programs (for furniture, paint, batteries, chemicals, old computer equipment, and e-waste) by moving all such materials off-site promptly
  • Maintain current, accurate rosters of staff, students (including religious education participants), and their families
  • Maintain current, accurate emergency forms (with emergency contact information and student medical information) for all staff and stude​nts (including religious education participants); see the employee Emergency Information Sheet​​ and the Student Emergency Card
  • Have building blueprints, if available, or similar drawings, floor plans, or layouts with utility information available to appropriate governmental agencies
  • Have evacuation maps displayed in all public rooms
  • Code all entrances by number or letter (e.g., South I or North 3) and provide this information to emergency personnel and first responders
  • Post signs indicating that the building is private property and is protected against unlawful entry: disrupting a religious service is a misdemeanor (Penal Code Section 302)​​ and “No Trespassing” signs ​​​should balance the location’s pastoral outreach with the need to discourage disruptive behavior (see sample "No Trespassing" sign​); signs warning that vehicles parked without permission will be towed must include the language set forth in Vehicle Code Section 22658(a)(1)​
  • Regularly check alarm systems to ensure that they are working properly
  • Properly secure cash, personal property, and other valuables
  • Make preventive maintenance a priority: regularly inspect the facilities, including furnishings and equipment, for hazardous conditions; discard broken equipment and furnishings such as broken chairs and tables (see the Safety Survey of Interior Conditions and Operations: Self-Inspection Checklist, the​ Safety Survey of Exterior Conditions and Operations: Self-Inspection Checklist, and preventive and routine maintenance in Facilities for more information)
  • Display in a prominent place the Cal/OSHA poster Safety and Health Protection on the Job, which explains the basic requirements and procedures for compliance with the state's laws and regulations about job safety and health
  • Create an ergonomics program designed to minimize repetitive motion injuries (RMI) if more than one employee experiences the same RMI in a 12-month period
  • Ensure that the premises and equipment comply with applicable work surfaces, control devices, and emergency equipment standards; see OSHA Standards for Walking/Working Surfaces
  • Create a program to train supervisors and staff on risks, identification, prevention, and treatment of heat illness for both staff and students
  • Train staff and students as required by the safety and emergency procedures detailed in the pertinent plans for the location
  • Report to the police and archdiocese all suspicious persons, activities, and threats
  • Report injuries and hazardous building conditions​ to the appropriate archdiocesan departments
  • Maintain a sign-in/sign-out log and/or issue visitor badges as appropriate; use photo IDs/name tags for all employees in the location
  • Provide in-service programs and training that cover accident and emergency procedures​ for staff, consultants, and volunteers
  • Develop student tr​aining programs that include safety (caution against opening doors to strangers, etc.), conflict resolution, violence prevention, etc.; see also ​Safe Environment
  • Conduct, monitor, and record all drills, including fire, safety, and earthquake​
  • Provide for the safety of the disabled and those with special needs
  • In the event of an emergency requiring evacuation, partner with other schools, churches, the Red Cross (through the archdiocese), or similar facilities or services in the area to prearrange for sites at or away from the location; always follow directives of fire and police personnel
  • Display exterior and interior signs to direct visitors to the location office
  • Lock or monitor all exterior doors and/or gates, regularly check the locking mechanisms on all exterior doors and/or gates, and regularly check the window locks
  • Ensure that the public address system adequately reaches all areas of the location
  • Have appropriate communication systems throughout the location, including communications that will function when there is a power outage
  • Fence play areas​; enclosed campuses must have gates large enough to permit the entrance of ambulances, police equipment, and firefighting apparatus
  • Provide emergency radios or other devices in classrooms


NEW RESOURCE

8.3 - General Health and Safety Measures

No Trespassing Sign (sample)

Aug 03
Change to Chapter 6 - Finance, Chapter 7 - Facilities, and Chapter 9 - Safe Environment
Jul 30
Change to Chapter 13 - Students and Families

NEW SECTION​

​​13.3.2 - Directory Information​​​

13.3.2.1 Release of Directory Information for Tracking Purposes​

Catholic high schools in the Archdiocese of Los Angeles participate in programs in which students' personally identifiable information is disclosed to school officials for purposes of tracking alumni throughout college. This data enables schools to better serve their alumni and helps evaluate the effectiveness of schools' curriculum, instruction, and support services.

A school may disclose directory information as defined above to school officials, including contracted individuals or organizations such as the National Student Clearinghouse, to assist the school in tracking its alumni throughout the college. Unless a parent, student, or former student files a notice to prevent disclosure of directory information, a student's information may be released for the purposes described herein. 

Any parent or student over 18 ("eligible student") wishing to prevent disclosure of directory information for tracking purposes must file a written notification to this effect with the principal. If a parent or eligible student submits a request to the principal, it becomes effective on the day it is received by the principal, except for directory information that has already been disclosed.

Once a parent or eligible student places a hold on the release of directory information, the restriction remains in effect permanently, unless rescinded by the parent or eligible student. For this reason, each parent and eligible student is encouraged to review the student's demographic data periodically.

For additional information, please see the National Student Clearinghouse.

Jun 17
Change to Chapter 5 - Personnel

UPDATED SECTION​​​​

5.2.16​ - Personal Appearance

Staff members represent the Church and should therefore dress and groom accordingly. All staff members are expected to be neat and clean, maintain a professional appearance, and observe good habits of grooming and personal hygiene. Professional and conservative business attire must be worn at archdiocese locations/worksites, all work areas, and offsite while conducting archdiocesan business. Staff members should check with the person in charge for clarification about what is appropriate in their work area.

Whether or not you are in the public eye, professional and appropriate business attire must be worn on top and bottom. The following are not appropriate at any time (this is not an exhaustive or exclusive list):

  • T-shirts
  • Tank tops
  • Crop tops
  • Casual sandals
  • Flip-flops
  • Jeans
  • Leggings
  • Tight/skinny pants
  • Tights in lieu of pants
  • Shorts
  • Sweats
  • Athletic apparel
  • Torn clothing
  • Faded clothing
  • Sheer/see-through clothing
  • Revealing clothing
  • Tight/form-fitting clothing
  • Clothing with writing or designs (other than for archdiocesan events)
  • Etc.  

​​​​

If your duties require you to be crawling under desks, moving equipment or materials the majority of the day, or performing maintenance/custodial work, jeans and a long- or short-sleeved casual shirt or top may be appropriate.   

Locations should not have a casual dress policy. Supervisors are responsible for ensuring that staff members adhere to the dress code and are expected to take the steps necessary to remind and counsel staff regarding violations of the dress code.  

Violations of the dress code will result in disciplinary action and/or the employee being asked to go home.​

May 24
Changes to Chapter 5 - Personnel; change to Chapter 6 - Finance

NEW RESOURCE​S​

5.5.4 - Personnel File/Payroll Set-Up

Enrollment/Change Form​ for benefits (HR intranet; username and password required)​​​

Status/Payroll Change Report​ (HR intranet; username and password required)​​​


UPDATED RESOURCE​S​

5.5.4 - Personnel File/Payroll Set-Up​

New Hire Orientation Checklist​ (HR intranet; username and password required)​​

5.9.1 - Performance Review Process

Employee Annual Performance Review​ (HR intranet; username and password required)​​​

6.3.4 - Contracts and Agreements

Exhibit A: Ad​dendum to Photocopier Agreements ("Addendum")​

May 20
Changes to Chapter 5 - Personnel

UPDATED RESOURCES

5.9.1 - Performance Review Process

Introductory ​Period ​Performance Review (HR intranet; username and password re​quired)

Employee Self-Evaluation Process (HR intranet; username and password required)

Employee Annual Performance Review​ (HR intranet; username and password required)

Supervisory/Managerial Personnel Self-Evaluation Questionnaire (HR intranet; username and password required)

Supervisory/Managerial Personnel Annual Performance Review (HR intranet; username and password required)

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