All parishes and schools will keep a separate safe environment file
or similar electronic record for their staff and adult volunteers. This
file will contain an original, copied, or scanned version of the
person's VIRTUS® certificate of attendance; an original, copied, or
scanned version of each recertification; an original, copied, or scanned
version of the signed Archdiocese of Los Angeles Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events ("Adults Interacting with Minors Guidelines with Acknowledgment of Receipt")(reviewed and signed annually); and any other documents required to
comply with the safe environment policies and procedures of the Archdiocese of Los Angeles.
The location must also have a file or other similar electronic record
listing the names of the staff and volunteers with their safe
environment certification and recertification dates. See "Safe Environment Training Documents" in the Record Retention Schedule (sorted by category and record type).
The
person selected by the pastor and principal to maintain the files will
regularly update the records to include safe environment certification
and recertification dates. This person will also update all Safe Environment Network (SEP) files at least twice a year. If employees and adult volunteers
move to another parish or school in the archdiocese, their SEP
information is transferred and should be updated with the name of the location, if known.
Adults Interacting With Minors Guidelines and Acknowledgment of Receipt (English)
Adults Interacting With Minors Guidelines and Acknowledgment of Receipt (Chinese)
Adults Interacting With Minors Guidelines and Acknowledgment of Receipt (Korean)
Adults Interacting With Minors Guidelines and Acknowledgment of Receipt (Spanish)
10-11-2021, 6-26-2023