Before & After School Policies and Programs
After School Prgogram (ASP)
Incarnation’s After School Program (ASP) is available daily when school is in session from dismissal time until 6:00 p.m. unless otherwise published in the HomeMessenger or on the school calendar. School rules and policies remain in effect during ASP. If there is an emergency and a parent of a child in ASP needs to phone the ASP staff during operating hours, please call the school, after 4pm please email the ASP Director. The ASP registration form and fee schedule is available in the school office. Students still on campus 10 minutes after dismissal will be signed into ASP and charged the hourly rate (unless signed up for monthly ASP).
- ASP is offered most school days, starting at dismissal and ending at 6pm.
- Parents may elect to pay hourly or monthly (monthly registration forms are availble from the front office).
- Monthly ASP Fees will be processed through FACTS.
Fees are to be paid each month. Monthly program fees will be billed through FACTS, hourly fees will also be billed monthly and are due upon receipt of the invoice.
August will be billed at the hourly rate. June will be prorated for those who pay the regular monthly fee.
A late fee of $25.00 is charged for any payments received after the 15th of the month.
A $10.00 fee is charged for late pick-ups (after 6:00 p. m.) for each ten (10) minutes or fraction thereof.
Please do not make any payments to the ASP staff. ASP payments are to be paid through FACTS or billed through the front office.
- Frequent tardiness in picking up a student or the late payment of the ASP monthly amount may be grounds for termination of the school contract. As a result, families may not be eligible to continue attending our After School Program.
- In order to ensure the safety of the children, parents MUST sign the students out of ASP every day. Please make sure to include the time of pick up. If there is no time indicated you will be charged the maximum amount for the day. Students MUST sign in at the beginning of ASP.
- Athletes and other participants in extracurriculuar or enrichment activities must be actively supervised by the adult(s) in charge of that program or they will be signed into ASP.
- Students who have been signed out of ASP (or who signed themselves out with Permission to Walk Home may not sign back into ASP that day).
- Students and parents are asked not to linger on campus (once parents/guardians are on campus and/or students are signed out).
- Please make sure that all parties authorized to sign your children out of ASP are indicated on the Emergency contact forms.
- All school policies and procedures are in effect during ASP.
Outside Entities
The school may arrange with independent contractors or other outside entities to provide extended school day programs on a fee basis. For individuals hired by the school, the Professional Services Agreement may be used; for companies providing extended school day programs, the Independent Contractor Agreement is appropriate. The school will coordinate with the archdiocese to ensure that independent contractors and entities have appropriate licenses, sign agreements to use the premises, and obtain insurance. All individuals and entities that provide extended school day programs must comply with the procedures and policies of the extended school day program and the safe environment policies of the archdiocese. For additional information on the appropriate documentation for outside vendors to use school property, see Use of Archdiocesan Facilities.
Morning Care
Morning care is offered to parents from 7:00 a.m. to 7:30 a.m. at the rate of $2.00 per day. Students may not be left on the school campus before 7:00 a.m. For your child(ren)’s safety, all students dropped off between 7:00 – 7:30 a.m. must be signed in. Parents who do not sign their child(ren) in risk being able to continue in this program. Please note that Incarnation Parish School is responsible for providing a safe environment for its students. Therefore, parents may not elect to have their children wait outside of the ASP room between 7:00 – 7:30 to avoid being charged. All students will be asked to come into the ASP room and the family will be billed accordingly.
