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Student Transfers, Withdrawals and Graduation

Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report and the original Health Record will be transferred by the former school upon a request from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report remains at the school.

A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register.

Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer.

Principals may be required by the County Board of Education to report the severance of attendance by any student.

Withholding of Records

Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, the return of loaned property or unpaid tuition or fees, in accordance with school policy.

Cumulative Pupil Record

Full and accurate records, including standardized test results, of each student are entered on the official archdiocesan Cumulative Student Record form and are kept on file permanently. Only authorized personnel have access to these records. Health records are maintained in a separate file.

Permanent records cards include only the following information:

• Personal and family data with certification of name, place and date of birth of the student and the name and address of the parent or guardian having custody of the student
• Standardized test data
• Transcript of classes
• Attendance information shall be included
• Record of withdrawal or graduation and place to which any copy of the record is sent
• Verification of or exemption from required immunization through high school graduation​​

ADLA Handbook: ​​​​​Probation​​​ A school may decide to place an enrolled student on probation as a disciplinary matter. Disciplinary probation occurs when the student's behavior has reached a point where a more serious response from the school is required. If the student's behavior does not improve while on probation, the disciplinary process may lead to suspension and/or expulsion​ or withdrawal​.  The probationary status of the student and the terms of the probation must be clearly documented in writing and signed by the parents/guardians.​ If a school decides to place a student on disciplinary probation, it must insure that the seriousness of this status is communicated to the student's ​​parents/guardians. Due to the great variety of student offenses that can result in disciplinary probation, a school has many options in determining the extent of a student's probation (limiting activities, no athletics, community service, etc.). At the high school level, a High School Disciplinary Probation Agreement (sample) must be completed and signed by parents/guardians.​ 7-16-21 https://handbook.la-archdiocese.org/chapter-13/section-13-9/topic-13-9-5

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