Tuition Management and Collection
Saint Anne School primarily uses an online tuition payment system. In order to better serve our families, Saint Anne’s School has contracted with FACTS/Nelnet Business Solutions as an option to manage tuition payments. Through this service, we are able to offer expanded flexibility for making payments. Learn more about online tuition payment at Saint Anne here.
See below and ADLA Handbook 6.2.3 for more on Tuition policies in the Archdiocese.
Every school must have a tuition/enrollment contract that specifies tuition, fees, and other terms and conditions for student enrollment and parent/guardian involvement. The contract must identify if and when tuition and other fees are nonrefundable.
Regular collection of tuition is a necessary component of financial management. Each school must have a stated policy for tuition collection. The archdiocese recommends that every school have a tuition management system that may, depending on local circumstances, include a collection service. A number of commercial providers manage tuition billing and collection on a fee-for-service basis. The plans and costs vary according to the services used. Information on these services is available from the Department of Catholic Schools.
Tuition management services allow families to pay tuition and other regular fees through automatic withdrawal from bank accounts or other cash remittance agencies. This service reduces the need for the school to handle cash or checks, which requires heightened security measures.
Tuition management services provide real-time reporting to the school concerning whether families are meeting their financial obligations, allowing the school to pursue collection from families who are delinquent. Whether or not the school is using a tuition management service, oversight of tuition collection is an essential requirement for school viability.
Every principal must:
Be fully informed on the status of tuition collection
Make sure that the parents/guardians are contacted when tuition is in arrears by two weeks
Personally contact parents/guardians after four weeks of non-payment and must inform the parents/guardians of the actions to be taken by the school if payment is not made promptly (i.e., suspension)
Consult with the Department of Catholic Schools before refusing to allow students to take examinations because of payment delinquency. This step is allowed only if the above processes have been followed and all other avenues for obtaining payment have failed.
Unpaid Delinquent Tuition Accounts of Former Students
Unpaid tuition accounts of former students should be annotated and maintained separately so that, before requests for transcripts in later years are honored, tuition status can be confirmed. If there is an unpaid tuition account, transcripts may not be withheld from another requesting school for kindergarten through 12th grade, but transcripts, report cards, diplomas, and other reporting forms may be withheld from parents/guardians, students, and post-secondary institutions. See Withholding of Records.
