FACTS Information
We have partnered with FACTS Management Company to help us manage our tuition payment program.
With FACTS, the school maintains decision-making control. As always, we will continue to work with families should special circumstances or "hardship" cases arise during the school year. If you are experiencing a hardship, it is critical that you notify the school bookkeeper
at least a week before your payment is scheduled to come out of your account.
FACTS manages your tuition payments in the following ways:
- Payment Dates: You may choose either the 1st or the 15th of each month as your payment date. Automatic payments can be made from a checking or savings account or from a variety of credit cards. There is a 2.85% convenience fee when a credit card is used.
- Convenience & Security: Along with multiple payment plan options, your payments are processed securely through a bank-to-bank transaction.
- Peace of Mind Insurance: FACTS offers this optional benefit for only $20 per year per family. In the event of death of the Responsible Party or spouse, the remaining tuition balance owed for the current school year is paid to the school.
- Consumer Account: You may check your personal account or make payments online from the convenience of your home or office anytime.
Incidental Billing through FACTS
FACTS Management will also be processing all incidental billing for the school. Incidental billing includes such things as daycare, supply fees, general fees, field trips, athletic fees, graduations fees, Out of Parish tuition assessment fees, etc. On April 30, any uncompleted Assistance Program Hours and any unearned Fundraising will be billed as well as incidentals.
Incidental billing for each month will post to your FACTS account on the 1st of the month and will be due by the 15th of the month. You will receive an email regarding any incidental billing charges and the payment will be automatically withdrawn from your FACTS account. You have the ability to pay these amounts upon notification, but by billing on the 1st and having it due on the 15th of the month, we hope to give you the advantage of planning ahead.
Tuition Installments
Are due August through January and March through June. The General Fee for the next school year is due in February.
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| Aug. 16th | Opportunity Drawing Tickets ($20/New Families Only) |
| Aug. 16th | Earthquake Fee ($20.00/new student) |
| Aug. 16th | Kindergarten Supply Fee ($35/Student) |
| Sept. 15 | Technology Fee ($70 for one child/$95 for two children/$120 for three children/$145 for four children)
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| Feb. 1st | General Fee ($350/Student) |
| Feb. 1st | 8th Grade Graduation Fee ($175/student) |
| Jun. 1st | School accounts close |
| May 31st | School accounts close 8th grade*
*8th grade students will not receive a gown until the family's account is paid in full.
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Delinquent Tuition Accounts
When the inability to pay monthly installments exists, the principal must be contacted with request for assistance. Any time a family's account becomes delinquent, an appointment must be made with the principal. If no appointment is made, a letter will be sent home and the student(s) will be removed from class until parents contact the principal.
No gowns, diplomas, or other reporting forms will be available to any family who is not current with their tuition and/or fees. No student will be allowed to participate in an activity, including sports, which requires a fee, if the family's account is not current.
Check/Cash Policy
Personal checks, cash, debit, and credit cards are accepted for the payment of all school-related fees other than tuition. Examples of these funds are: Scrip purchases, lunch program and attendance at social functions whether they are for students or parents. When paying in cash, it is the parent's responsibility to ask for a receipt. In the event of any discrepancies, parents will need to provide the receipt or canceled checks.
Dishonored Checks
Dishonored personal checks will be subject to the California Civil Code, Section 1719. Holy Trinity School will assess a $30.00 fee to any/all checks that are returned to the school from a bank for any reason. A second check returned will be charged $35.00. After the second dishonored check is returned, it will be mandatory that all payments be made in cash or money order to the school office. An NFS check for the school, tuition, H.T.P.A., or Scrip will be added together to constitute two infractions and will necessitate payments be in cash from that point on. Payment of cash will continue through the entire school year.
Dishonored Scrip Checks
Any time school receives any two checks returned from the bank that were given to vendors, the school will notify all vendors to not accept further checks.
Fines
Fines will be billed through FACTS Incidental Billing.
