FUNDRAISING INFORMATION
Each family is required to participate in fundraising which earns $450/one student, $500/two students, $550/three students, $600/four or more students for the school during the year above and beyond their tuition, General Fee, miscellaneous fees, and Assistance Program Hours. A fixed fee for each family was determined by careful evaluation of the school's budget. Each family is required to complete a contract at Registration.
Parents will have their choice of participating in one of the three options listed below. When you sign your contract, it will be final for the year.
Option No. 1
$450/$500/$550/$600 in recorded fundraising purchases which may be earned through the use of Scrip, Boon Bags, the Gift Wrap, Popcorn, Candy Bars (or any combination of these) between May 1, and April 30. See below for detailed information. On October 31, one-half of the fundraising obligation must be completed. Any amount up to one-half not completed will be billed on November 15, with payment due on November 30.
Option No. 2
A one-time payment of 95% due September 15, which is a discount of 5%.
Option No. 3
Fundraising amount will be divided into 10 monthly payments and added to the monthly tuition.
Gift Wrap: Is administered during the first month of school--For every dollar earned, a % is credited toward your fundraising dollars.
(Different items earn different %. This is noted on the Gift Wrap flyer.)
Popcorn: Is administered during October. For every dollar earned, a % is credited toward your fundraising dollars.
(Different items earn different %. This is noted on the Popcorn flyer.)
Candy Drive: Is administered during January. For every dollar earned, a % is credited toward your fundraising dollars
(This is noted on the Candy Drive flyer.)
Boon Bags: Is administered in the spring and lasts two weeks. For every dollar earned, a % is credited toward your fundraising dollars.
(Different items earn different %. This is noted on the Mixed Bags flyer.)
Scrip: There are three types of Scrip:
1. First is the purchase of "Gift Cards" to the local grocery stores, some department stores, and restaurants, which we call Vendors. Scrip is purchased by the school in bulk at a discounted rate and sold, by the school, to H.T. families at face value. This program is a way for parents to receive fundraising credit in a way which costs them nothing, as they must purchase groceries and other articles. The Scrip program is continuous throughout the year.
You can also purchase scrip "Gift Cards" online at raiseright.com with Enrollment Code A843F4CC1L176.
2. We also have "Ralphs Community Rewards Program" as an alternative to paper-based scrip. This programs allows the participating merchant to contribute a percentage of your grocery loyalty card. To enroll in the Ralphs Community Rewards Program, step-by-step website registration instructions can be found at www.ralphs.com. As a parent you are free to sign up for this program for you and any of your friends and family.
The Ralphs Reward participants are required to renew their participation in this program every year in September in order to receive fundraising credit. Please let the Scrip Coordinator know who is listed under your "Ralphs Community Rewards Program" so she can credit the families accordingly.
3. We also have a large list of local San Pedro businesses that participate in the Scrip Program. All you have to do is write your check payable to Holy Trinity Scrip. A list of all our Vendors is on pages 28-30 in the handbook.
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Example for #1: A $100 purchase of Vons @ 4% has a Scrip value of If you next purchase $100.00 of Coco's @ 8%, you earn another $8.00 A purchase of $50.00 of Macys @ 10% earns another $5.00 Sell $200.00 of Wrapping Paper (if 50%) earns For a grand total of |
$4.00
$8.00
$5.00
$100.00
$117.00
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You keep buying Scrip or participate in the Boon Bags, Candy Bar, Gift Wrap, and Popcorn drives until your family's account indicates that your fundraising amount has been completed.
Please make sure the volunteers recording your purchases accurately mark down which stores you are using as this impacts the credit you receive.
Make sure the volunteers mark down the parent's last and first name.
Also, tell your friends and family that they may purchase Scrip for your family, but make sure they tell the volunteers who they are purchasing Scrip for.
If you wish to exchange one vendor for another, we will do so only if the percentage is the same, and only at the Scrip window. If you purchase a debit card and wish to exchange it, you will have to exchange it in the Scrip office only.
This last item is very important -- count your Scrip before you leave--make sure you have the correct denominations.
If you purchase any of the fundraising items with cash, you do so at your own risk, so make sure you ask for a receipt. At the end of April when you are notified of your final balance and any fees due, if there are any discrepancies between your records and the school's, we will require your canceled checks or cash receipts.
If for any reason families are unable to earn their fundraising amount for which they contract, they will be billed the balance.
Late payments on any of the options will be assessed a $20.00 fee.
Checks returned from the bank for any reason from your account, or anyone purchasing for you, will be assessed a $30.00 fee.
No tax benefit of any kind in association with the Scrip program is allowed by the Internal Revenue Service.
Decisions made on the contract are final. No balances are carried over to the next school year or transferred to/from another family's account.
The mailing of Scrip to department stores to make charge card payments is done so at your own risk. Parents who order Scrip through the Communicator with the intent of having their child transport it home, do so at their own risk.
The school will not replace Scrip due to theft or loss for any reason.
If you have any questions regarding the Scrip Program, I will be happy to answer your questions. Just give me a call at ext. 204. Marsha Martinez.
*Golf Tournament Opportunity Drawing
Each new family will be billed $20.00 on FACTS in August for Opportunity tickets for the Golf Tournament. You will receive these tickets before the golf tournament. You may either sell them to recoup your money or turn them in with your name on the tickets to be entered into the drawing.
Miscellaneous Fundraising
Other fund-raisers may be planned which are totally voluntary. Families may participate if they care to. These miscellaneous fund-raisers will be publicized in the Communicator.
NO FUND-RAISING ACTIVITIES MAY BE ADMINISTERED WITHOUT PRIOR APPROVAL OF THE PASTOR AND/OR PRINCIPAL. ALL MONIES RAISED IN THE NAME OF THE SCHOOL BECOME THE PROPERTY OF THE SCHOOL.
Collection of Any Money
Any check collected for any reason must be made payable to Holy Trinity, never to an individual. The principal must approve the collection of any money for any reason.
ASSISTANCE HOURS PROGRAM
Each
family must complete 40 hours of recorded service to the school or
parish in addition to monthly tuition installments and fundraising
during the time period from May 1, 2021 through April 30, 2022. Monthly
time sheets are provided by the school each month in the Communicator.
All hours must be submitted on these sheets. Any of the remaining 40
hours not completed, will be billed no later than May 16, 2022 and
payment will be due by May 31, 2022.
Time sheets not submitted on the due date will not be accepted. We have zero tolerance on this policy. Check School Speak monthly to make sure your Assistance Time Sheet has been posted.
Assistance Program/Communicator Envelope
Three important goals of the Assistance Program are:
- Reinforcement of the school/parish and Christian philosophy of giving one’s talents and energy to help the school/parish.
- Providing services which are not financially covered by tuition and fee.
- Building and strengthening the home-school-parish community.
Questions should be addressed to Marsha Martinez, at ext. 204.
General Information
- This program is not a volunteer program. Each family is required to participate.
- Only hours completed by a student’s relatives who are over the age of 16 may be recorded.
- Hours are not transferred among families and friends
- Recording of hours begins May 1st and ends April 30th.
- Hours are not carried over from year to year except hours from 2020-2021 are carried to this school year due to covd.
- Hours uncompleted fewer than 40 will be charged $10.00 per hour.
- Families joining the school after September will have their hours adjusted.
- Only service hours performed for this school or parish, and no other school (whether public, private or Catholic), church or organization, will be accepted toward fulfilling the 40 hours.
- When volunteering to help at a function that includes dinner, the dinner is not included.
- Remember that whenever you volunteer for a specific duty (whether working an event or baking/cooking for a social event) you are being counted on to perform that task. If, for any reason you cannot fulfill that duty, it is your responsibility to arrange for a substitute and contact the person in charge of that activity to advise of your substitute.
Recording of Hours
- Each family will receive time sheets in the Communicator online. Download time sheet
- Time sheets must be completed, signed and returned monthly whether or not there are hours to report. Sheets not returned by the due date will not be accepted. NO EXCEPTIONS
- Include a receipt when donations are submitted for hours.
- Be specific in detailing hours by indicating the date, time expended, activity completed, and for whom you worked.
- Only the time sheets provided by the coordinator are used.
- You may not give surplus hours to anyone other than family members.
Status Reports
- You may go on SCHOOLSPEAK at any time to view your hours.
- Fees for uncompleted hours are due upon receipt of billing letter.
Assistance Program Guideline for Reporting Completed Hours on a Time Sheet
The following is to be used as a guideline when reporting hours. Should you have any questions regarding any aspect of the Assistance Program, Marsha Martinez is the staff person responsible for this program. Her office extension is 204. All hours must be reported on monthly time sheets provided by Marsha. The donation of your time in unusual areas should be checked with Marsha. Only family members 16 years old and up may submit hours.
Parish activities:
| Eucharist Minister, Liturgy, Choir | 15 minutes/per Mass |
| RCIA, RCIY, Pre-Baptismal (leaders) | actual time expended |
| Early Childhood (teaching & preparation) | actual time expended |
| Parish mailings | actual time expended |
School activities:
*Donations (receipt with time sheet)
| 1 hour for each $10.00 spent |
| Copy services | 2¢ each copy |
Baking
| 1 hour per: 1 cake (2 layers); 1 sheet cake (13 x 9); 2 dozen donuts, 2 dozen cupcakes; 2 dozen cookies |
| Desserts, salads, hors d’oeuvres (serving 10) | 1 hour |
| Main dishes (serving 10) | 2 hours |
Beverages, paper goods, supplies, snacks
| 1 hour for $10.00 spent (receipt needed) |
| Field trip chaperone | Bus departure/bus arrival |
| Classroom support | Actual time expended |
| HTPA Board | Actual time expended |
| Scrip Sales | Actual time expended |
| Coaching (practices plus games) | Actual time expended |
| Scouting programs (preparation and meetings) | Actual time expended |
Activities Calendar
All calendar information will now be available on SchoolSpeak.
Communicator Envelope
The major source of communication between the school/parish/home is the Communicator Envelope which is coordinated by Marsha Martinez.
The Communicator will be on SchoolSpeak. Every family will receive the front page and the Principal’s Memo sent home in a Communicator envelope every week. This is so you have a means of returning anything to the school.
- Information you wish to be published must be emailed to Marsha’s. The principal reviews and signs weekly.
- The Communicator is prepared over the weekend and posted online.
- Envelopes are sent home each Monday (unless notification is made to the contrary.) Parents are responsible for removing and reading the contents, signing/dating the envelope, and having their child return it to the classroom teacher on Tuesday. Parents are responsible for reading the Communicator online.
- Tear-offs, notes to the administration, properly marked fees/fines/Scrip orders, etc., may be transported to/from school/home in the Communicator Envelope. The staff is not responsible for theft, loss, or timeliness.
- Students who fail to transport the envelope in a responsible manner may lose this privilege and parents will have to make alternate arrangements with Marsha for delivery.
- The Communicator Envelopes are the property of the school and are not to be defaced. Defaced envelopes are replaced at parent expense.
- The Communicator will not be used for business advertising. Information regarding educational or extracurricular activities will be permitted. Personal ads that the administration feels will benefit the school families will be permitted. The Pastor/Principal/Staff do not give references to, or endorse any individuals or groups other than those specifically recognized as members of the school or parish community.
