Participation Hours and Fundraising Requirements
a. Parent Participation Hours Program
The main goal of the participation hours program is parent involvement! Our parents provide the building blocks for the Incarnation family spirit. Each school family is required to contribute 40 hours of participation each year to the school or parish. Families wishing to opt out of the participation hours program may pay $1000 (40 hours at a rate of $25 per hour). A family may also opt to pay a discounted early bird rate of $750 by November 15. Parents may sign up for activities to earn service hours at the first general PTO meeting of the year. Opportunities will be regularly announced through Home Messenger and Gradelink. If an activity is not listed, prior approval from the principal is required in order to receive credit.
Duration of the Program
Hours must be completed May 1st in order to receive credit for the current school year. These dates have been chosen for accounting purposes. It allows the school an opportunity to communicate with the families who have not met the 40 hours requirement and collect the balance due, which must be paid by May 30th.
All hours performed after the deadline will be credited to your account for the following school year.
Reporting your Hours
Each family will receive a Family Participation Hours Program booklet. When performing participation hours, complete a slip, have it signed by the chairperson of that event and return it to the school office in person or via Home Messenger as soon as possible. Please submit hours as they are worked (not all at once at the end of the year).
The slips must have the description of work done. Please submit separate slips for the different committees/services. Please clearly print your family name (child’s last name if different from yours), date of service, child’s grade level, and signature of your chairperson. Retain the attached stubs of each slip for your records.
Participation hours may not be “donated” to other school families, as this undermines the purpose/goals of the program. Students may not earn hours towards this program.
Important note
Any hours not submitted by May 1st will be billed at $25.00 per hour. It is each parent’s responsibility to submit service hour slips. Records can only be as accurate as they are received. If you have completed your 40 hours by May 1st, but failed to submit your slips you will be billed $25.00 per hour. All families who have agreed to participate in this program are required to submit their slips to the front office. There are no exceptions to this rule.
Volunteer Requirements
To comply with the Archdiocese of Los Angeles’s Safe Environment Program, all adult volunteers working on campus must have the following on file in the school office:
- Certificate of VIRTUS completion (VIRTUS training expires after four (4) years and may be renewed by attending another live session, a shortened renewal course, or by completing online training updates. For VIRTUS class information, visit www.virtus.org.)
- Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events form read and signed
Parents who are working directly with children (playground supervision, classroom helpers, field trip chaperones) must meet the above requirements as well as the following additional requirement:
- LiveScan fingerprint clearance
- Provided at Archdiocesan locations free of charge – information available in the school office and on SchoolSpeak.
b. Fundraising Requirements
The two (2) mandatory fundraisers are the annual Jog-A-Thon and the annual Auction.
- Mandatory participation in the annual Jog-A-Thon at $150.00 for 1 child, $300.00 for 2 children and $450.00 for 3 or more children. Families may defray the donation by soliciting one (1) $250.00 business sponsorship per child.
- Participation in the annual Auction with the purchase of $100.00 in raffle tickets per family and a $180.00 event donation (admittance of two attendees to the event).
