The complete Archdiocesan AUP text is comprised of this section page and all topic pages under this section.
Definitions and Coverage
The Acceptable Use and Responsibility Policy for Electronic Communications ("Archdiocesan AUP") applies to all archdiocesan users of technology, whether adults, children, or youth, and whether they are students, parents, paid staff or volunteers, clergy, or members of religious orders in the archdiocese or at any Location. All users are expected to adhere to the morals and values of the Catholic Church, to respect others, to consider the potential audience and their expectations, and to follow the Archdiocesan AUP and the other policies, standards, and procedures of the archdiocese. Electronic information and communications require particular safeguards and impose unique responsibilities on all users.
The Archdiocesan AUP covers:
Using devices appropriately from a social and moral perspective
Maintaining data confidentiality
Protecting proprietary, confidential, and privileged data, and personally identifiable information
Maintaining the integrity of security controls and passwords
Immediately reporting any suspicious conduct or actual violations
Other activities implicated in the use of electronic devices
The archdiocese prohibits the improper use or alteration of data and/or information technology. Systems of information security are required to protect proprietary data. All users must adhere to the Archdiocesan AUP.
All materials and information created and used, in any medium, in the course of activities for or on behalf of the archdiocese or Location are assets of the archdiocese and/or the Location, as appropriate. This policy also applies to the seminary.
Definitions
Electronic communication systems include but are not limited to email, telecommunications systems (including telephone, voicemail, video conferencing, virtual messaging and meetings, social media and video), stand-alone or networked computers, intranets, the Internet, and any other communication or data storage or transmission systems (including "the cloud" or cloud-based services) that may be created in the future.
Electronic communication devices include but are not limited to wired and wireless telephones, smartphones or smartwatches, computers, laptops, tablets, photographic, audio and video equipment, hard drives, flash drives, memory sticks, media players, facsimile machines, scanners, copiers, printers, two-way radios, and other communications equipment that may be created in the future.
Electronic communication materials include but are not limited to emails, text messages, instant messages, postings on social media, audio and visual recordings, photographs, films, microfiche, audio and visual broadcasts, computer operating systems, software programs, electronically stored data and text files, computer and web applications, and all other electronic content that is created, downloaded, uploaded, retrieved, opened, shared, saved, forwarded, printed, or otherwise accessed or stored.
Person in charge refers to the department head, manager or supervisor of an archdiocesan department, entity or corporation; the pastor, administrator, parish life director, pastoral associate, deacon or other person designated as in charge of a parish; parish director of religious education, as designated by the pastor or administrator; the superintendents of elementary schools or high schools, or a principal, president, or head of school, as applicable.
Personally identifying information includes but is not limited to names or screen names; photographs; telephone numbers; work, home, or school addresses; email addresses; or web addresses/URLs of social networking sites or blogs.
Location refers to any parish, school (whether parish or archdiocesan), the Archdiocesan Catholic Center, any Catholic cemetery and mortuary, and any other operating unit in the archdiocese.
Electronic Communication Systems, Devices, and Materials and the Users Covered
Electronic communication systems, devices, and materials and the users covered include:
All electronic communication systems, devices, and materials used at any Location
All electronic communication devices and materials taken from a Location for use away from the Location
All electronic communication devices and materials provided to users by Locations, including devices issued in the IGNITE, Clergy Connect, Sisters Connect, PCL Connect, and similar programs
All personal devices and materials brought from home and used at a Location
All personal devices and materials, regardless of where they are situated, that are used in such a manner that the archdiocese and/or a Location may be implicated in their use
All users of electronic communication systems, devices, and materials, including but not limited to volunteers, clergy and religious, students, parents, employees, staff, or contractors, when those contractors are associated with any activity of the archdiocese and/or the Location
Ownership and Control
All electronic communication systems, devices, and materials, provided to users by the archdiocese or the Location, are to be used primarily to conduct official Location and/or archdiocese business, not personal business, whether during or outside regular business hours.
With permission from the person in charge of the Location, individuals may use archdiocesan systems, devices, and materials to access and use the Internet for personal business and web exploration outside regular business hours or during breaks. The Archdiocesan AUP applies to all uses.
The archdiocese and Locations, as applicable, reserve the right to monitor, access, retrieve, read, edit, redact, remove, and/or disclose all content created, sent, received, or stored on archdiocese and/or Location systems, devices, and materials (including connections made and sites visited). The archdiocese also cooperates with law enforcement officials or others, without prior notice. Users can have no reasonable expectation of privacy in use of archdiocesan systems, devices, or materials. The archdiocese reserves these rights with respect to systems, devices, and materials not owned by the archdiocese when they are used under circumstances that implicate the archdiocese.
ST. VINCENT SCHOOL Device In-School and Take-Home Responsibilities Agreement
St. Vincent School provides technological resources to our students for the purpose of supporting the educational experience and mission of the school. In providing these resources, St. Vincent School promotes educational excellence by facilitating creative thinking, research, communication, and collaboration to meet the unique learning needs of every student. The use of these resources is governed by the policies and guidelines established by the Archdiocese of Los Angeles and St. Vincent School. By signing this agreement, student(s) and parent(s) acknowledge the following: As outlined in the Diocesan Acceptable Use Policy (AUP), students may be subject to disciplinary measures including appropriate legal action for violation of the AUP or implementing regulations. Student and parent(s) have read and understand the Parent and Student Information and Responsibilities and the Student Device/Technology Use Agreement and understand that if for any reason, the rules are violated, all technology privileges may be revoked for a period of time to be determined by the instructor and school administration.
This agreement applies to all equipment connected to the St. Vincent School network. Any attempt to violate the requirements of this agreement may result in disciplinary action regardless of the success or failure of the attempt. Appropriate legal action may be taken depending on the nature and severity of the violation. Monetary payment will be sought for damage necessitating repair or replacement of equipment if the damage is due to negligence or vandalism. The decision of St. Vincent School regarding the inappropriate use of the school’s technology resources is final.
By signing below, I agree that I have read the Parent and Student Information and Responsibilities, Student Device/Technology Use Agreement, and the Diocesan Acceptable Use Policy in its entirety and verify that we (parent/s and student) understand its content and agree to the policies, guidelines, and expectations for the program and will comply with the guidelines to the best of our ability. I understand that school’s policies and procedures may change throughout the year and will supersede information contained in this agreement. Parents will be notified of changes in policies and procedures as the updates are made. I understand that this is a borrowed device and must be returned when indicated.
A $50.00 deposit fee will be placed on hold in your TADs account. Upon return and inspection of the device and charging cable and adapter, the hold will be removed. If the charging cable/adapter is damaged or not returned the $50.00 charge will be placed. This includes any other accessory borrowed, iPad pencil, mouse, etc.
ST. VINCENT SCHOOL Device In-School and Take-Home Responsibilities Agreement
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PARENT AND STUDENT INFORMATION AND RESPONSIBILITIES
By accepting possession of the St. Vincent School iPad or Chromebook, my child and I agree to the following: * St. Vincent School iPad, Chromebook, or Samsung Hotspot may also be referred to a “school device”. | Parent’s Initial |
PARTICIPATION: We understand that the school device borrowed is to be used for SCHOOL WORK ONLY. We understand that when receiving a school device, we must adhere to the Archdiocesan AUP, and that form has/will be handed to me.
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DEVICES: We understand that St. Vincent School is the owner of the iPad, Chromebook, and Samsung devices. We understand that St. Vincent School reserves the right to collect and/or inspect the device at any moment, inclusive through remote electronic access, and alter, add, or eliminate installed software. We understand that we cannot change the password already installed, nor can we remove the Apple ID to enter our own ID, on the devices. We will not attempt to download or delete any apps.
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DAMAGE, LOSS, THEFT, NOT RETURNED: We understand that parents/guardians will be responsible for any costs of repair or replacement of the device if serious negligence is determined. In case the device is damaged, lost, stolen, or not returned, parents/guardians will be billed for the total replacement cost of the device(s) borrowed. If stolen, a police report must be made and presented. My child or children who are students at St. Vincent School will be responsible for ensuring that the device is locked with the password installed by the school and in a safe place when not in use. We agree to report any damage/loss/theft to St. Vincent's School on the next school day. We understand that excessive repair/loss/theft incidents may result in the cancellation of the privilege of using an iPad or Chromebook device.
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ADEQUATE CARE: We will properly charge the device using the supplied cable and adapter only. We will always keep the device in its supplied protective lining and not remove the cover on the device, if applicable, and treat the device with care, especially when placing it in the backpack. We will read and follow general maintenance emails and read information received from the school. We understand that we should not have food or drinks next to the devices and we will keep the device clean. We will not remove any labels from the device.
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MONITORING: Please monitor your child’s online activities and ensure that this valuable tool is ready to serve them at school daily. Discuss the "Archdiocesan AUP", this document, and the Student Device/Technology Use Agreement with your child and talk about what kind of information should never be given out while online. Set a time every night when the device is to be turned off and handed to you, the parent. Create a designated "charging place" that is outside the child's room (preferably in the parent’s room) so the device is charged and ready for the next school day. Monitor your child while they are using the device. Make sure they stay on task and do not go into unreliable websites. I understand that to create a good learning environment and facilitate classroom management, the devices have been set up to be managed by the school and to include the school filter. No programs other than those loaded by the school should be put on the devices.
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ST. VINCENT SCHOOL Device In-School and Take-Home Responsibilities Agreement |
STUDENT DEVICE/TECHNOLOGY USE AGREEMENT
As part of my schoolwork, my school gives me the use of iPads and/or Chromebooks and storage space on the server to complete my student work. My behavior and language are to follow the same rules I follow in my class and in my school while online. To help myself and others, I agree to the following promises:
I will use the iPad/Chromebook only to do schoolwork and not for any other reason. I will not store material that is not related to my schoolwork.
I will use the internet only with my teacher’s permission when in the classroom, and my parent’s permission when at home.
I will not give my school google password to anyone else and I will not ask for or use anyone else’s google password.
I will not enter my address or telephone number or any other personal information about myself or anyone else on the device I use.
I will not upload, link, or embed an image of myself or others without my teacher/parent’s permission.
I will not use an app/website that my teacher/parent does not approve of and violates the schools policy.
I will be polite and considerate when I use the iPad/Chromebook; I will not use it to annoy, be mean to, frighten, threaten, tease, bully, or poke fun at anyone; I will not use swear words or any other rude language.
I will not try to see, send, or upload anything that says and/or shows bad or mean things about anyone’s race, religion, or gender. This also includes inappropriate sexual content.
I will take care of the iPad/Chromebook assigned to me.
I will not intentionally damage the iPad/Chromebook, nor have food or drinks near the device.
If I have or see a problem with the iPad/Chromebook, I will not try to fix it myself, but will notify my teacher/parents.
I will not block or interfere with school or school system communication.
My teacher/parent may look at my work to be sure that I am following these rules, and if I am not, there will be consequences which may include no longer being able to use the iPad/Chromebook.
I know what content is forbidden (inappropriate websites) when using an iPad/Chromebook in or outside of school. If I break any of the rules, there will be consequences.
I will not use the iPad/Chromebook to take personal pictures or videos of myself.
I have read and discussed with my child about the St. Vincent School Student Device/Technology Use Agreement and I give permission for him or her use of the resource. I understand that iPad/Chromebook access is conditional upon adherence to the agreement. Although students are supervised using iPads/Chromebooks, and their use is electronically monitored, I am aware of the possibility that my child may gain access to material that school officials and I may consider inappropriate or not of educational value.
