AUTHORITY OF STUDENT COUNCIL
ASSUME DUTIES & TERM OF OFFICE
Duly elected and nominated officers shall assume their duties upon Installation by the student council advisor, and shall serve a term of office until the end of the school year provided there is no cause for removal or suspension (see below).
PROCEDURE FOR DISCIPLINARY ACTION
- Disciplinary Action should consist of having the student put on probation for a period to be specified by the advisor(s) and/or principal.
- The councilor will then be re-evaluated at the end of the probation period. If the councilor’s re-appraisal is deemed positive then the councilor can be reinstated to office.
- If the councilor’s reappraisal is deemed negative then the councilor is subject to permanent removal at the discretion of the advisor(s) and/or principal.
Replacement of Vacant Posts:
- If a vacancy occurs in any office, except that of the President, a member of the Governing Council shall be temporarily appointed by the advisor(s) as a replacement in that particular office.
- In the event there is a vacancy in the office of the president, the Vice-President shall assume the duties of the President until there is an election.
- In the event of a vacancy, elections need not be called. A Governing Council member may be appointed temporarily or a representative at large (on the advised of the advisor(s) and/or principal) may be appointed in the interim (to serve out the term of office).
Reasons for probation and/or removal from office:
- Councilors may be placed on probation and/or removal from office for engaging in any of the following reasons:
- For not fulfilling duties.
- For unsatisfactory maintaining of grades in effort and conduct (good behavior and work habits), as well as in all academic areas.
- For missing two unexcused meetings, assemblies, or student council sponsored activities per trimester.
- For five unexcused tardies at meetings or student council sponsored activities per year, with a five-minute grace period.
MEETINGS
- Meetings shall be held at least every other week (when possible). The Executive Board, along with the advisor(s) is responsible to set the business agenda of the Student Council each month.
- Meetings, which shall be at least 30 minutes in order to conduct all necessary business, shall be conducted in a business-like, professional manner. Student Council members who fail to carry themselves in such a manner shall be disciplined by the advisor(s), and if need be by the principal, in accordance to the School’s disciplinary policies.
- Meetings are to be conducted by the President, under the moderation of the advisor(s), and attended by all elected and appointed members appropriate to the specified constitutive body of the Student Council.
- Meetings are to begin with a prayer.
- Agendas are to be prepared by the President and given to all members before the meeting has begun. Secretary is to keep agenda on file in the Student Council Binder.
- Meeting minutes are to be typed by the Secretary and submitted to the advisor(s) and principal to be distributed to the councilors, and/or school administration.
- Special sessions may be proposed by councilors and/or the advisor(s) (or principal in the advisor(s)’s absent). Special sessions must be approved by the advisor(s) (or principal in the advisor(s)’s absent).
- Special sessions with at least two days noticed may be called if approved by the advisor(s).
- The student council inaugural meeting must be attended by all councilors at the beginning of the school year in order to focus the councilors on the mission ahead and plan activities for the upcoming year.
QUORUM OF MEETINGS
- Meetings shall be recognized as official if a quorum of two-thirds of the Governing Council membership is present.
- Decisions made or passed at meetings shall be recognized as binding if the required quorum of the Governing Council membership is met (and does NOT violate the caveat below).
RELATION OF THE ASSOCIATED STUDENTS TO SCHOOL REGULATIONS
Policies, rules and regulations of Maria Regina School shall always take precedence over any conflicting decisions, rules or regulations that might be passed by the students of MRS.
