GUIDELINES FOR PARENT VOLUNTEER SERVICE HOURS:
PURPOSE:
These service hours are a vital part of school life. They help build community and parent involvement - two cornerstones of Catholic education. They also offset some expenses. It is part of your child's Catholic education to participate in school activities and to meet all obligations.
WHO MAY WORK:
Parents or Legal Guardians of the child enrolled in the school may work. For single-parent families or those in need, a designated alternate may be used. The alternate must be named in writing to the main office by October so that we may note it on your file. If anyone other than parents or siblings' work, those hours will not be counted. Parents or guardians contribute hours of service from May 1st to April 30th of each year. In addition, parents or guardians are required to work on Fiesta day.
TIMES:
The time allotted for these service hours is from May 1st to April 30th. If you do not complete your hours within this time period you will be charged $25.00 per hour. The amount owed will be included in the final billing for the school year.
Parents/ Guardians will be billed by January 3 for first semester hours and May 3 for second semester hours each year for incomplete service hours at the rate of $25 per hour. Any amount owing becomes part of second-semester financial obligations and must be paid for a student to take exams.
Hours will not be assigned if accumulated in a task for which the school pays a person any kind of financial compensation.
TIMESHEETS:
Be sure to save your signed receipt in case there is a discrepancy in your end of year total hours. Service is contributed at various events and activities on a time-in/time-out basis, verified by a PTO appointed chairperson or delegate. It is the responsibility of the parent or guardian to sign in and sign out at the event for which they are volunteering. Parent Service Hour Forms must be turned in for the first semester by December 21st and the second semester hours by April 30th.
WHAT EVENTS:
You may only work at those events that are authorized by the school. Service hours are not granted for purchased or donated goods. Hours will be assigned for hand-made, non-food donations only, at the discretion of the PTO. No home-prepared food may be accepted at any time. Hours can be earned as follows: Hospitality-Actual time at the event: Set-up, clean-up, serving refreshments at various hosted events or meetings; Chaperones-Actual time at the event: field trips; Physical Activities-Actual time spent plus receipt for cost of materials: Building props, field maintenance, etc.; Administrative Support-Actual time spent: Student physicals, newsletter, office help, etc.; Sports Events-Actual time spent: Ticket sales, snack bar, security, statisticians, timers, etc.; Snacks/Dinners - Actual cost of snack or meal: Snacks and refreshments for team sports, team or cast dinners (receipt must be turned in for credit of hours - $25.00 per hour); Attendance/Participation-1 hour per parent: Parent Board Meeting, Booster Meeting. (NOTE: Attending games, plays, etc. do not constitute volunteer hours.)
AUTHORIZED SIGNATURES FOR SERVICE HOUR RECEIPTS:
Only the following may sign off on service hour receipts: Principal, Vice Principal, Dean, Activities Director, Athletic Director, Campus Ministry Director, PTO President, and Plant Manager.
WHO TO CONTACT:
If you have any questions regarding your hours, please contact the Main Office. It's the parent/legal guardian's responsibility to contact the front office or the Director of Development for any questions regarding service hours or opportunities. Please do not wait until the end of the year to resolve the problem. It is your responsibility to complete this obligation.
These hours are not transferable, nor may they be carried over to the following school year. If you are in a position that requires more than your hours, you must remain in that position, e.g. - parent board members, chairpersons, coordinators, etc. for the entire school year.
