The elementary school principal, along with the
pastor (in the case of parish schools), shall decide whether to provide
an extended school day program. After careful and thorough consideration
of the responsibilities, liabilities, and long-term consequences, if
the school decides to offer an extended school day program, the school
must follow these guidelines:
The program must be consistent with the school's philosophy and mission.
principal is the administrator responsible for the managerial aspects
of the program, including financial management and the recruitment,
employment, and termination of supervising personnel.
The school must use an extended school day agreement or enrollment contract with participating parents/guardians.
charged to parents/guardians must be adequate to cover the total cost
of the extended school day program, including some contribution to
general school maintenance, security, and similar costs.
An extended school day program may only serve those students presently enrolled in the formal school program.
program must include adequate space for its detailed activities. This
space must be clean, safe, and well maintained and provide a pleasant,
child-centered environment. The facility must have access to a
Extended school day staff members must be at least 18 years old and undergo a tuberculosis check. They must be fingerprinted, complete archdiocesan safe environment training, and comply with the safe environment policies and the Archdiocese of Los Angeles Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events.
It is recommended that staff members have formal training in child
development, recreation, or education; possess prior experience working
with school-age children; and are familiar with age-appropriate
behaviors and abilities of children.
Staff members are required to appropriately supervise children at all times. At no time may a child be left unattended.
staff members shall receive a written job description that details work
duties. It is recommended that there be no more than 14 children per
one adult staff member. It is also recommended that two staff members be
available at all times in the event of an emergency.
members shall participate in the in-service training for signs of child
abuse and neglect and appropriate reporting procedures.
Staff members shall receive opportunities to attend workshops in child
development. Individual staff members shall meet on a regular basis with
supervisory personnel for ongoing support and feedback.
Staff members shall maintain appropriate records regarding emergency contacts and the arrivals and departures of children enrolled in the extended school day program.
school may arrange with independent contractors or other outside
entities to provide extended school day programs on a fee basis. For individuals hired by the school, the Professional Services Agreement may be used; for companies providing extended school day programs, the Independent Contractor Agreement is appropriate. The
school must coordinate with the archdiocese to ensure that independent
contractors and entities have appropriate licenses, sign agreements to use the premises, and obtain insurance. All individuals and entities
that provide extended school day programs must comply with the
procedures and policies of the extended school day program and the safe environment policies
of the archdiocese. For additional information on the appropriate
documentation for outside vendors to use school property, see Use of Archdiocesan Facilities.