On the official archdiocesan Cumulative Pupil Record form for each student, the school enters full and accurate records, including standardized test results.Cumulative Pupil Record forms should include only the following information:
Personal and family data: Name, date of birth, and place of birth of the student, and the name and address of the custodial parent/guardian
Standardized test results
A transcript of classes
A record of withdrawal or graduation and the location that receives a copy of the record
Verification of or exemption from required immunization (recorded through high school graduation)
Cumulative Pupil Record forms are kept on file permanently as hard copies in secure fireproof containers or as electronic copies (see "Student Cumulative Records" in the Record Retention Schedule, sorted by category and record type). Only authorized personnel may have access to these records. The school must maintain health records in a separate file for four years.