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​​A prospective researcher must provide:

  • A cover letter that includes the researcher's name, university or institution affiliation, and university or institution address 

  • An approval document from the researcher's Institutional Review Board 

  • A statement of the purpose of the study 

  • The potential usefulness of the research to education or other use 

  • The population that is the direct subject of the study and the impact, if any, of the study on those not directly involved in the study 

  • The procedures for conducting the research project, including the nature and degree of the school's involvement 

  • The projected time frame

  • Copies of tests, questionnaires, oral interview questions, and any other research materials ("Research Materials") to be used 

  • A sample disclosure letter to be sent to parents/guardians, if applicable 

  • The provisions and assurances to preserve privacy rights and confidentiality regarding data collecting procedures and data reporting 

  • Information concerning any known risks and benefits the research might have for participants 

  • Compensation to the research subjects, if applicable 

  • Subject's Bill of Rights

  • Informed Consent Forms, including a sample minor's assent to participate in research form, if applicable 

  • Appropriate educational activities for students who may be part of a control group

  • If a student submits a research proposal, a statement from the faculty advisor or committee endorsing the study as educationally worthwhile 

  • An undertaking that all who will be in contact with minors shall meet all legal and archdiocesan requirements for fingerprinting, background checks, and similar measures intended to safeguard children

Permission to contact the schools directly will be given to the researcher only if written approval for the research project has already been given by the Department of Catholic Schools​ and the school principal.

An abstract and final report must be forwarded to the participating school(s) and the Department of Catholic Schools. Depending on the circumstances and nature of the study, the Department of Catholic Schools may require negotiations as to assignment of intellectual property rights arising out of the study and any future use of the research study results.