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At the beginning of each school year, each school establishes an Evaluative Council for the sole purpose of deliberating the non-renewal of employment agreements for full-time teachers during and beyond their third year of employment.

The Evaluative Council is composed of the following members:

  • The principal (non-voting member)

  • The vice principal

  • One administrator appointed by the principal

  • One faculty member elected by the faculty

  • One alternate faculty member elected by the faculty

The elected faculty members must have a minimum of three years of teaching experience at the school. Membership on the Evaluative Council is restricted to those without family members on the teaching staff. If the employment agreement of any member of the Evaluative Council is subject to review, the principal will make an appropriate substitution for that member on the council. The names of the Evaluative Council members are to be sent to the Department of Catholic Schools​ at the beginning of the school year.

3.3.3.1 Procedure

If a principal is considering not retaining a full-time teacher in at least the third year of employment, the principal convenes a session of the Evaluative Council well before the notification deadline for employment renewal (May 15). The employee in question is not present at this session nor does the employee need to be notified that his or her status is under review at this time

The principal explains the non-renewal reasons in writing to the Evaluative Council. After thorough discussion, the Evaluative Council votes whether to retain the employee and presents its conclusion, in writing and signed by all members, to the principal. A non-renewal decision requires a simple majority.

If the Evaluative Council decides not to retain the employee, the principal must notify the employee no later than May 15. If the Evaluative Council decides to retain the employee, then the employee receives an employment agreement for the coming year.


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