​​​5.5.1 New Hire Reporting

​The New Employee Registry​ program is designed to help applicable state agencies locate parents who are delinquent in their child support obligations. All California employers are required to report newly hired or rehired employees to the New Employee Registry within 20 days of their "start of work" date, which is the first day of work. Any employee who is rehired after a separation of at least sixty (60) consecutive days must also be reported within 20 days.

The following information must be reported:

• Employer's business name, contact person name, address, phone number, California employer account number, and Employer Identification Number (EIN)

• Employee's full name, Social Security Number, address, and "start of work" date

Locations may use any of the following methods to report new employee information:

• Electronically, by submitting a Report of New Employee(s) (Fo​rm DE 34) using e-Services for B​usiness​​. For additional information see the Electronic Filing Guide for the New Em​ployee Registry Program (DE 340).

• On paper, by submitting a fillable Report of New Employe​e(s) (Form DE 34), which can be downloaded using Adobe Reader. Forms may also be ordered through Online Forms and Publications, by calling 1-888-745-3886, or by visiting the nearest Employment Tax Office.

• Submitting a copy of the employee's Form​ W-4​​. The employee's start-of-work date, the location's California employer account number, and the EIN have to be included on the W-4.

Send paper reports to:

Employment Development Department
Document Management Group, MIC 96
P.O. Box 997016
West Sacramento, CA 95799-7016
Fax: 916-319-4400

5.5.1.1 Independent Contractor Reporting

Locations must report to the Employment Development Department any independent contractors they retain. For details see Independent Contractor Reporting.

Locations may use any of the following methods to report independent contractor information:

• Electronically, by submitting a Report of Independent Contractor(s) (DE 542) using e-Services ​for​ Business
  

• On paper, by submitting a fillable Report of Independent Contract​or(s) (DE 542)​, which can be downloaded using Adobe Reader. Forms may also be ordered through Online Forms and Publications​, by calling 1-​888-745-3886, or by visiting the nearest Employment Tax Office. The location may also submit its own form with the required information.
  

Send paper reports to:

Employment Development Department
P.O. Box 997016, MIC 96
West Sacramento, CA 95799-7016
Fax: 916-319-4410​

3-12-2021