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8.7.2 Reporting an Injury or Accident

​​​​​When an accident occurs, please report the incident. Serious accidents should be reported immediately by phone, email, or other electronic communication to the Insurance Department. Written reports should then follow all accidents. Send all completed forms to the Insurance Department at the archdiocese. If the incident involves an employee, send a copy of each form to the Human Resources Department​ at the archdiocese. See Work-Related Injury Reporting.

Groups to Notify

The parents/guardians of any minors/students should be notified of injuries.

A written record that includes the circumstances and witnesses shall be made by the person in charge or other responsible employee. The Incident/Accident​ Report (Non-Automobile) shall be filled out and sent to the Insurance Department.

All serious injuries should be reported immediately by phone, email, or other electronic communication to the Insurance Department, Office of the Legal Counsel, and Communications Department.

All serious injuries involving schools should also be reported immediately by phone, email, or other electronic communication to the Department of Catholic Schools. Schools shall maintain a complete and current Emerge​ncy Card for each student.

All press inquiries should be relayed to the Communications Department​ for a response.

Appropriate governmental entities (e.g., the department of building and safety) should also be contacted and receive full cooperation.

Forms to Complete

When an employee is injured, the matter is handled through workers' compensation​. Contact the Insurance Department​ at the archdiocese for forms related to handling and reporting the injury.

When a student in a school or religious education program or a participant in any youth activity sustains a minor injury, complete the Notice to Parent/Guardian of Injury to Minor. For serious injuries or accidents, complete the Incident/Accident Re​port ​(Non-Automobile), and for school students, complete the Myers-Stevens Stu​dent Insurance Claim Form as well. See Student Accident Insurance.

When a volunteer is injured, complete the Incident/Accident Report (Non-Automobile). Make a copy for record-keeping.

When a third person (e.g., a visitor, parent/guardian, or bingo player) is injured, complete the Incident/Accident Report (Non-Automobile). Make a copy for record-keeping.

When a volunteer, student, or third person slips/trips and falls at the location, also complete the Slip/Trip & Fall Accident Evaluation Checklist.

When an archdiocesan vehicle is involved in an accident, complete the Accident Report, Auto and Truck.​