St. Euphrasia Elementary School topic-10-1-1.aspx

St. Euphrasia Elementary School > chapter-10-ELECTRONIC USAGE POLICIES > section-10-1-Electronic Devices > topic-10-1-1-Acceptable Use and Responsibility Policy for Electronic Communications (Archdiocesan AUP)

All classes have access to devices in the classroom, which are used to integrate and expand the curriculum. Grades TK-4 utilize school iPads while students in Grades 5-8 generally use Chromebooks and also iPads. Students in grade 6-8 use Chromebook and iPad computers for special projects, research and academic assignments. Each classroom (grades 1-8) is equipped with a projector that is connected to both Apple and Android technology and device capability.

St. Euphrasia is networked using a LAN server. On the Gradelink enrollment applications, an Acceptable Use Policy is shared which lists all L.A. Archdiocese Department of Catholic School and St. Euphrasia School policies. All members of the school community, including students and parents/guardians are expected to follow the policies set forth in the Acceptable Use Policy.

We also educate our students in computer and digital media ethics and moral responsibility as they use these tools. As part of this education, we have a User Agreement and Parent Permission form for students in Grades TK-8. Individuals and families may be held liable for violations:

Damaging computers, computer systems, or computer networks
Violating copyright laws
Using another’s password
Trespassing in another’s folder, work, or files
Intentionally wasting limited resources
Displaying offensive messages, obscene language
Harassing, insulting, or attacking others

CELL PHONES AND ELECTRONIC DEVICES
Cell phones and other portable communication devices (iPhones, ipods, ipads, speaker devices MP3 players, netbooks, reading devices, etc.) may be brought to school with written parent permission. However, all devices must be turned off and stored in a backpack, unavailable for student use during the school day These devices cannot be visible or accessible. Communication devices may not be turned on during the regular school day for any reason, except in an emergency and with the express permission of the responsible adult in authority.

This prohibition includes, but is not limited to study hall, lunch breaks, recesses, class changes or any other scheduled/non-scheduled school activity that occurs during regular school hours. Students can use devices during their stay in the Knights Club after school program, with the permission of the Knights Club staff and only in the area designated for this. Students will not have unlimited use of electronic devices during the after-school programs. The use of these devices is at the sole discretion of the supervising adults.

**Note that students are not allowed to use any personal communication device to take pictures of any students or any school community member during the school day (or at any school activity) without the express verbal/written permission of a school faculty member or administrator.

If a student uses a communication device (or any of its functions) for any reason during a school activity without permission from a St. Euphrasia School staff member, the following measures will be taken:

The device will be confiscated from the student by the supervising adult/teacher. The content on the device will be checked, and images will be deleted.
The parent/guardian will be called and informed of the situation. The device will only be returned to the parent/guardian, and the student will receive a referral.
Depending on the circumstances, the student may be denied the right to bring the device to school.
Repeat violations of the policy will result in disciplinary measures appropriate to the incident, including suspension and expulsion.
If a device is used for cheating, the student will be removed from the testing situation and their parent/guardian will be called. Disciplinary action steps will then be taken.

The school is not responsible for the lost, misplaced, stolen or broken communication devices, or for any unauthorized use of such devices. The school will not pay to replace devices that are lost, misplaced, stolen. The school is also not liable for any communication (device) charges.

Acceptable Use and Responsibility Policy for Electronic Communications (Archdiocesan AUP)
The complete Archdiocesan AUP text is comprised of this section page and all topic pages under this section.

Definitions and Coverage

The Acceptable Use and Responsibility Policy for Electronic Communications ("Archdiocesan AUP") applies to all archdiocesan users of technology, whether adults, children, or youth, and whether they are students, parents, paid staff or volunteers, clergy, or members of religious orders in the archdiocese or at any Location. All users are expected to adhere to the morals and values of the Catholic Church, to respect others, to consider the potential audience and their expectations, and to follow the Archdiocesan AUP and the other policies, standards, and procedures of the archdiocese. Electronic information and communications require particular safeguards and impose unique responsibilities on all users.

The Archdiocesan AUP covers:
- Using devices appropriately from a social and moral perspective
- Maintaining data confidentiality
- Protecting proprietary, confidential, and privileged data, and personally identifiable information
- Maintaining the integrity of security controls and passwords
- Immediately reporting any suspicious conduct or actual violations
- Other activities implicated in the use of electronic devices
The archdiocese prohibits the improper use or alteration of data and/or information technology. Systems of information security are required to protect proprietary data. All users must adhere to the Archdiocesan AUP.

All materials and information created and used, in any medium, in the course of activities for or on behalf of the archdiocese or Location are assets of the archdiocese and/or the Location, as appropriate. This policy also applies to the seminary.

Definitions

Electronic communication systems include but are not limited to email, telecommunications systems (including telephone, voicemail, video conferencing, virtual messaging and meetings, social media and video), stand-alone or networked computers, intranets, the Internet, and any other communication or data storage or transmission systems (including "the cloud" or cloud-based services) that may be created in the future.

Electronic communication devices include but are not limited to wired and wireless telephones, smartphones or smartwatches, computers, laptops, tablets, photographic, audio and video equipment, hard drives, flash drives, memory sticks, media players, facsimile machines, scanners, copiers, printers, two-way radios, and other communications equipment that may be created in the future.

Electronic communication materials include but are not limited to emails, text messages, instant messages, postings on social media, audio and visual recordings, photographs, films, microfiche, audio and visual broadcasts, computer operating systems, software programs, electronically stored data and text files, computer and web applications, and all other electronic content that is created, downloaded, uploaded, retrieved, opened, shared, saved, forwarded, printed, or otherwise accessed or stored.

Person in charge refers to the department head, manager or supervisor of an archdiocesan department, entity or corporation; the pastor, administrator, parish life director, pastoral associate, deacon or other person designated as in charge of a parish; parish director of religious education, as designated by the pastor or administrator; the superintendents of elementary schools or high schools, or a principal, president, or head of school, as applicable.

Personally identifying information includes but is not limited to names or screen names; photographs; telephone numbers; work, home, or school addresses; email addresses; or web addresses/URLs of social networking sites or blogs.

Location refers to any parish, school (whether parish or archdiocesan), the Archdiocesan Catholic Center, any Catholic cemetery and mortuary, and any other operating unit in the archdiocese.

Electronic Communication Systems, Devices, and Materials and the Users Covered

Electronic communication systems, devices, and materials and the users covered include:
- All electronic communication systems, devices, and materials used at any Location
- All electronic communication devices and materials taken from a Location for use away from the Location
- All electronic communication devices and materials provided to users by Locations, including devices issued in the IGNITE, Clergy Connect, Sisters Connect, PCL Connect, and similar programs
- All personal devices and materials brought from home and used at a Location
- All personal devices and materials, regardless of where they are situated, that are used in such a manner that the archdiocese and/or a Location may be implicated in their use
- All users of electronic communication systems, devices, and materials, including but not limited to volunteers, clergy and religious, students, parents, employees, staff, or contractors, when those contractors are associated with any activity of the archdiocese and/or the Location
Ownership and Control

All electronic communication systems, devices, and materials, provided to users by the archdiocese or the Location, are to be used primarily to conduct official Location and/or archdiocese business, not personal business, whether during or outside regular business hours.

With permission from the person in charge of the Location, individuals may use archdiocesan systems, devices, and materials to access and use the Internet for personal business and web exploration outside regular business hours or during breaks. The Archdiocesan AUP applies to all uses.

The archdiocese and Locations, as applicable, reserve the right to monitor, access, retrieve, read, edit, redact, remove, and/or disclose all content created, sent, received, or stored on archdiocese and/or Location systems, devices, and materials (including connections made and sites visited). The archdiocese also cooperates with law enforcement officials or others, without prior notice. Users can have no reasonable expectation of privacy in use of archdiocesan systems, devices, or materials. The archdiocese reserves these rights with respect to systems, devices, and materials not owned by the archdiocese when they are used under circumstances that implicate the archdiocese.
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