COMMUNITY SERVICE OPPORTUNITIES & PARTNERSHIPS/SPONSORSHIPS: *Julia Arteaga Research and follow up on Loyola High School student volunteers, Serra HS for tutors, reach out to UCLA and Fullerton (library interns to help us build our library catalog system), help find Community Service opportunities for Junior High Student to gain service hours in the surrounding community, Girl Scouts, Gardena Valley Lions Club, Senior Club, ICF, Senior Homes, Environmental Gardens, Growing Great, etc. Make a connection in the community; Get local businesses to get to know our school; get Pizza Hut or John’s Incredible Pizza Company to help reward student accomplishments; LA Galaxy, AR Reading Rewards for goals reached, Target, Walmart, Six Flags, Miniature golf, Wells Fargo, B of A, Vicki Marsha, Costco, Sam’s Club Chuck E. Cheese, Barnes and Noble, Mimi’s Café, Jamba Juice, Ruby’s, Souplantation, roller rink, Boomers, etc. (discount coupons: Buy one get one free, free kids’ meal with adult purchase)
DANCE COMMITTEE: (Performing Arts) Ms. Nicole Martinez, Ms. Martha Zambrano heads the Folklorico group
Ms. Martinez helps with choreography for the Theater Spring Musical. Ms. Martha Zambrano runs a separate after school dance program under this committee. Both dance groups charge a minimal fee for participation. Sporadic performances are TBD by instructors. Could be school performances, local parades, or at Knotts Berry Farm, etc.
DEVELOPMENT/ENROLLMENT MANAGEMENT TEAM: *Erick Rubalcava, Mr. Aguilar, Mrs. Grey
1. Update and Print new Registration folders for upcoming year and for Kinder class Deadline: 1st week of November: needed for Kinder New Enrollment and Open House in January.
2. Open House: All registration folders must be updated and printed in color
3. Pass out folders at Fiesta booth in May (weekend after Mothers’ Day): PLC members can work the school booth for their Mandatory 8 hours for Fiesta to help attract new students
4. Revamp and update Tuition Contract for each new year, streamline process for new students and parents (give administration feedback on the new Fillable PDF form so parents can do this online and print it out to bring to registration.)
5. Development Committee and office staff will put together folders with updated sheets.
6. Look into Grants and focus on grant writing, reaching out to community, keep database updated (mailchimp) with alum and donor info database for annual appeal.
7. Work to promote Shopwithscrip.com as a valuable fundraiser for school: make it attractive for parents to participate on a regular basis (Carlos Aguilar to help with this)
8. Work in cooperation with Marketing and Publicity PLC
9. Project: Work on main entrance Signage/Digital Marquis (find a grant like Seaver) or target a fundraiser for $10,000 for the new sign and all permits for the street
10. Meet in Fall before each school year (sometime in August before school is back in session) to discuss goals for the new year: aim to target the 2015 75th anniversary attendees to thank them and send an annual appeal to help raise funds for ST Math renewal each year ($3000 a year). Erick Rubalcava to lead the EMT sessions to work on strategic plan for WASC and create enrollment events monthly (RE, preschools, siblings, etc.).
FIESTA CLEAN-UP: * Pablo Flores (Religion Teacher: ask for student help and give junior high service hours)
Form a group along with the Fiesta Committee to ensure that this group exists and at least 8-10 parents sign up for this as their 8 FIESTA hours accounted for upon completion. Pablo Flores to help in this effort. Junior high students in grades 6-8 are encouraged to serve their community service hours this day to get credit in Religion courses, with teacher's approval.
FUNDRAISING MANAGEMENT: *Angelic Nunez, Amy Lucas Palanca, Theresa Pavon
Oversee and manage the fundraising opportunities such as ShopwithScrip, Chocolate Sales and Trojan Letters Drawing/Pep rallies, Hawaiian Raffle coordination and promotion between church and school (parish bulletins), Box Tops (Maritza Torres), Food Trucks (Tastyblock/Coastal Coffees) for Special occasions, Pump it Up or Shakey’s/Chuck E Cheese days, Family Movie Night, Date Night sitting for parents, Rally different cultural groups to create events or run special bake sales or Spaghetti dinners (partner with K of C or Gardena Valley Lions Club), El Pollo Inka fundraisers, pancake breakfast benefiting the school, collect goods for a rummage sale during school year or during Fiesta (talk to Patty Sanchez), fashion show fundraisers in Hall, daddy-daughter/Special Persons’ Dance, (Mommy Daughter Princess dress up day, makeover: hair/makeup with photos), BBQ Chicken plates sold at Open House, Jamba Juice fundraisers, Spirit Gear (online store: e-commerce), Jog-a-Thon, etc.
HOSPITALITY: *Francisca Gonzalez, Claudia Guzman
Set-up and provide refreshments when appropriate for meetings and other school functions as determined by the principal. This includes, but is not limited to: first day of school coffee talk Meet and Greet, balloons for special events like Open House, Trunk or Treat, faculty meetings, Catholic Schools’ Week teacher and staff appreciation days, Kinder registration, re-registration events, mandatory parent meetings, new parent orientation meetings, Spring Shows, Christmas shows, musicals, etc.
INTERIOR MAINTENANCE: *Claudia Guzman, Priscilla Ortiz, Froilan Alvarez
Oversee and maintain the cleanliness of the school grounds, especially areas utilized by the children during their everyday attendance (lunch room tables, restrooms, offices) as assigned by principal. This can include classrooms, the overall physical plant for trash pick up, oversee community service clean up projects that are student-led (Trojan Cleaners, a student group of 40 kids is overseen by Mrs. Alicia Navia during lunch hours), deep cleaning of Faculty Room, restrooms, or daycare room, library, learning lab, and other shared spaces as needed. Service hours ($10/hour) can be given to parents for the donation of cleaning supplies on the wish list for this group.
LEARNING LAB/LIBRARY: *Claudia Garcia, Lourdes Islas, Pattie Padilla
Parents will help in coding and labeling all new books to be ready for our Accelerated Reader (AR) program. Parents will also coordinate the organization of newly donated books (Scholastic Book Fair or gently used books that are donated) and help as volunteer librarians during teachers’ assigned library times, to make sure books are returned to proper place and the library is kept clean and orderly. (Keep in mind that the library is shared space with parishioners for the Fiesta and may be used for our annual Scholastic Book Fair). Students and teachers will have access to both the Learning Lab and Library throughout the school year on a rotating schedule. Teachers have a manual to follow for policies and procedures and should supervise their classes at all times. All volunteers must be Virtus-trained and ADLA fingerprinted/cleared to help out whenever children are present. Volunteers are not expected to teach, lead, or take care of classes without a faculty or staff member present at all times. All volunteers should read Parent/Student Handbook and be made aware of school emergency procedures like Lockdown, Earthquake, and Fire Drills. Procedures must be practiced and followed in case of a real emergency. Drills are done one time a month.
MARKETING: *Tini Grey, Mrs. Grey, Paul Bay, Pattie Padilla (Social Media: Veronica Patel, Lorena Lakey, Julia Arteaga)
Update school website as needed to be sure it is accurate and user-friendly. It should have the latest news and school events. Add pictures and videos (only with students that have full media clearance from parents), General Parent meeting slide shows, Principal Message every week from school bulletin, News and Events, update photo gallery, be present at the school table/booth at Fiesta and at Open House. Sign up parents for email list in Learning Lab (to help us vote for Daily Breeze and GVN Best School contests), work with social media team to make sure all announcements are disbursed to parents, and encourage overall registration for new families in a timely and effective manner #sapschoolgardena. Encourage all parents to follow us on Facebook and Twitter.
FUNDRAISING ANNUAL SOCIAL: * Angelic Nunez, Theresa Pavon, Sponsorship: Claudia Guzman, Jennifer Galindo, Amy Lucas Palanca, Michelle Layug
Plan event and logistics, get donations, decorate, and coordinate all events before, and during Special Persons’ Dance/social. After event, follow up with thank you letters to sponsors and donors, giving school tax id numbers for tax purposes. School Tax ID number to be kept highly confidential. Make sure that all income and expenses are tabulated and that profit is reported back to stakeholders in the May General Parent Meeting. This event will need a Sponsorship Committee dedicated to get sponsorship for the event, and would possibly require garnering multiple donations for a silent auction (minimum of 20 baskets).
PUBLICITY/PHOTOGRAPHY: *Mr. and Mrs. Grey, Hilda Owusu
Media liaison between school and Gardena Valley News, Daily Breeze, ADLA (Tidings), city officials, TV/news stations for any press releases to get positive info out to the community about school. Frame any newsworthy items like articles, Proclamations, etc. for the office and school. Writers and photographer needed from this committee to help with press releases, articles, take pictures of events as needed, etc. Work with School Photographer and Paul Bay, school web master.
ROOM PARENTS: *Lorena Lakey, Monica Rubalcava
Coordinate and unite all Room Parents as they are being called on to assist with execution of class/grade specific activities. Using the Room Parent Manual as a guide, work with parents to help classroom teachers as needed with various school events throughout the year. Collect all monetary donations at the beginning of the year in a “one-time fee”as a PLC Fee to cover all activities for the year ahead (bake sales, teacher/staff bday gifts, Fiesta, etc.)
SAFETY/SECURITY: * Pablo Flores, Samantha Cisneros, Sarah Ray, Carlos Aguilar
Create and update safety binders annually for our staff and parents, update escape routes with emergency exits in every classroom, update red backpacks each year with fresh supplies (bandages, gloves, gauze, etc.), make sure school walkie talkies are working at all times with extra batteries/chargers (unplug when not in use), emergency lights in all rooms in case of blackouts, make sure we have enough Traffic guards on AM and PM carline duty watching crosswalks, recess duty, lunch duty, insure all security cameras are working properly, large trash cans and earthquake kits in all classrooms, extra water bottles available as needed, schedule regular fire and earthquake drills, intruder alerts/lockdowns in different scenarios, secure gates before and after school, make sure physical plant is safe, protected, and up to code. Direct contact with Gardena Police Dept., Fire Dept. city officials (water, gas, and electric company, in case of leaks or power outages). Get all stakeholders in school a list of students with special health needs and allergies so all staff and volunteers are aware. Schedule First Aid and CPR sessions every 2 years for faculty and staff, to ensure current certification. Many Parent volunteers needed for yard duty schedule!! Please call office to sign up for shifts. Must be Virtus-trained and ADLA fingerprinted.
CHURCH LIAISON/SAFEGUARD THE CHILDREN: *Angelica Gomez, Lorenzo Molina, Melvin Galicia
Attend Safeguard the Children meetings with pastor and parish staff at least 2 times a year, make connections with leaders of different church ministries, Religious Ed, Lions Club, Knights of Columbus, see if they would be willing to host a breakfast sale, pancake breakfast, or spaghetti dinner with proceeds going to scholarships/tuition for school, coordinate Goodwill drives to benefit school. Meet with pastor on a regular basis to discuss school projects and schedule Hall and church for school functions through Cathy Kelly. Work with the school office to get weekly school updates in the church bulletin, update the bulletin boards in the church with school happenings. Coordinate parent/student speakers or alumni for 11am Monthly Family Masses during announcements. Work at the school table after Mass to market and promote the school.
SPORTS/COACHING/ATHLETIC DIRECTOR (Athletic Banquet): *Jamison Mahar, Michael Zahn, Leah Nakayama
Coordinate all Sports Teams, get permits, represent school at sporting events, coordinate coaches and referees. Collect fees, design athletic sweatshirts, team uniforms, coordinate practices, communicate to parents about games and practices, Plan and Coordinate Athletic Banquet and any sports recognition events (including St. Sebastian Sports Project events), parent volunteers needed for coaches to earn service hours. Volunteer Parent coaches needed to build our sports program!
FACULTY LIFE: * Ms. Barimah, Angelica Gomez, Lorena Lakey, Leilani Cofield
Work with principal to ensure that throughout the year, teachers are recognized, acknowledged, and taken care of, especially on their birthdays. Get gift cards, balloons, flowers for all staff members on their special day, recognize them at assembly and work with teacher/Spirit Coordinator on staff to have students make cards and present gifts at assemblies/Mass. Help with wish lists of teachers for books, school supplies, cleaning supplies. Help stock the Faculty room on a regular basis, with periodic snacks or lunches, or bare necessities, for faculty and staff (paper goods, coffee pods, creamers, etc.), coordinate during Catholic Schools' Week for Teacher Appreciation Day and in May for National Teacher Appreciation Week.
TECHNOLOGY: *Manny Garcia, Andy Ly, Carlos Aguilar, Mr. Patel, Erick Rubalcava (parent education, social media awareness, internet safety)
Be leads for making sure technology is implemented in the classrooms and that all needs are met to make sure that parents are knowledgeable about benefits and pitfalls. Set up projectors and screens for General parent meetings in Hall and meetings in faculty room, make sure all technology is working properly and repaired/maintained as needed. Coordinate and attend meetings for parent education, internet and social media safety, teacher parents how to become an administrator on their iPad account, making parameters for iPads at home and at school. Limit access based on research. Be knowledgeable about apps, chat rooms, social media, know all kids’ accounts and tie it into Apple ID. Help with music for JAT, student events, spreadsheets
STUDENT LIFE: Sr. Tho, Pattie Padilla
Parents and volunteers will help with tutoring after school as volunteers. Parents can help run the Yearbook Club, will assist in Student Government activities: this may include helping to run concession stands and snack and food sales throughout the school year: assist Student Government as needed in selling (candy grams, sell popcorn/nacho/shaved ice, Popsicle Wednesdays, etc.), selling school gear, helping to promote the Scholastic Book Fairs, selling items from assemblies (NED) assisting with the Holy Thursday retreat (passing out pretzels/waters, serving students), coordinating movie night, puppet shows, schedule Imagination Machine or other free school assemblies, street painters, flea market/spirit gear or St. Anthony cart as a daily fundraiser, Mini Society (entrepreneurial opportunities for students to learn about finance.)
ART/MEET THE MASTERS: Lucrecia Valdesuso, Monica Lemus
Volunteer training for our Meet the Masters art program led by Mrs. Valdesuso takes place 3 times a year (once per trimester) No prior experience is required. Mrs. Valdesuso will teach you how to instruct your child’s class in an art lesson. After the class you can discuss with your child’s teacher what day would work best to teach the lesson before the end of the trimester. This lesson should take only one class session to teach, and anything pending can be taken home by the students to finish. This is a fun and great opportunity to demonstrate your artistic skills or dabble in it for the first time with help from an experienced artist! In addition to being able to teach your child’s class about the techniques of Art Masters like Van Gogh, Picasso, and Monet, you will be able to earn service hours for the time you took to get trained and teach! The training takes between 1 1/2 hours to 2 hours in Rm 16. Each artist's lesson requires a different set of specific supplies. Mrs. Valdesuso will advise what parents need for the training and parents teaching the lesson will help prep supplies for the kids. We have enough supplies for all the students' lessons, but for the training, the school can provide the supplies. We also graciously ask for parents to bring in supplies on their own if they have at home (crayons, cotton balls, etc.) Volunteers need not be “artistic” but it's preferable if they are artistically inclined and have a passion and appreciation for the arts. However, no art experience is necessary, just a great attitude! Lessons for students should take one hour. What they don't finish can be done in class with the classroom teacher or at home. The lessons will be taught when the classroom teacher schedules it with the lead parent teacher and volunteers. Room parents should set the dates of these lessons (1 per trimester). This counts as part of the students' art grade. Each grade will be taught separately. Every class should have their own lead parent and their class parent volunteers. The classroom teacher is present the whole time while parents are teaching the students. When no parents volunteer, the classroom teacher will attend the training and teach the students. The artwork will be displayed in classrooms throughout the year. Students can take home their masterpieces at the end of the year.
BAKE SALE/FOOD SALES: Mrs. Melendrez
Organizing, Scheduling, Cooking, Supplies and clean up for Sunday Bake sales. Refer to Bake sale manual for more detailed information.
HIGH SCHOOL PREP PLC: Julia Arteaga
Helps 7th and 8th gr prep for the HSPT
