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Academic Probation, Academic Support, and Athletic Eligibility

Cantwell-Sacred Heart of Mary High School regularly monitors student academic progress. Academic Support, Academic Probation, and Athletic Eligibility are related but separate processes designed to help students maintain satisfactory academic progress and remain on track for graduation.

Academic Support

Students who receive a D at a quarter or semester grading period will be identified for Academic Support and will be required to participate in tutoring or other academic interventions.

Students who receive an F on a progress report or at a quarter grading period will be required to participate in tutoring or other assigned academic support. The purpose of this intervention is to provide additional assistance before the end of the semester and help prevent the student from failing the course.

A D or F during an interim grading period does not, by itself, indicate that the student has lost credit for the course.

Academic Probation and Credit Deficiency

A student is placed on Academic Probation when:

• The student's cumulative or grading-period GPA falls below 2.0, or

• The student earns a final semester grade of F in any course.

A final semester grade of F means that the student did not earn credit for the course and is deficient in credits required for graduation. This applies to final grades issued at the end of the first and second semesters.

Students who earn a final semester F will be required to participate in mandatory academic support and must make up the deficient credits.

If the failed course is offered through CSHM Summer School, it must be made up through CSHM Summer School. If the course is not offered through CSHM Summer School, the student may complete an approved online course with prior approval from the Counseling Office.

Grading and Review Periods

Student academic progress is formally reviewed throughout the school year. These grading periods include:

First Semester: September Progress Report, October Midterm/Quarter Grade, November Progress Report, and December Final Semester Grade.

Second Semester: February Progress Report, March Midterm/Quarter Grade, April Progress Report, and May/June Final Semester Grade.

Each of these grading periods also serves as an official review period for determining athletic academic eligibility.

All progress reports and report cards will be available electronically through Aeries once grades have been submitted and finalized for each grading period. Parents and guardians may log in to their Aeries Parent Portal during the designated grading window to view and download their student’s progress report or report card.

CIF Athletic Academic Eligibility

In accordance with California Interscholastic Federation (CIF) academic eligibility requirements, student athletes must maintain a minimum 2.0 GPA to remain academically eligible for participation in athletics.

If a student athlete earns a GPA below 2.0 at any official grading period, including a progress report, midterm/quarter grade, or semester final grade, the student will be placed on an academic probationary period.

During the probationary period:

• The student is required to participate in mandatory tutoring or assigned academic support.

• The student may remain eligible to participate in athletics during the initial probationary period.

• Depending on the student's academic standing, completion of assignments, and overall academic progress, the school may require the student to temporarily refrain from practices/games until sufficient academic progress is demonstrated.

If the student earns a GPA below 2.0 for two consecutive official grading periods, the student becomes academically ineligible for athletics. The student may not participate in practices or athletic competitions while academically ineligible.

Once a student becomes academically ineligible, the student will remain ineligible until the next official grading period. At that time, the student must earn a GPA of 2.0 or higher to regain athletic eligibility.​

This eligibility standard applies to all student athletes regardless of grade level and is based upon academic performance and CIF eligibility requirements.​

Academic Dismissal

Students may be dismissed by the Academic Board in the following circumstances:

• Excessive failures in one semester
• Semester failures not made up in summer school
• Excessive absences and/or tardiness
  
• Not adhering to the guidelines of academic probation
• Being on academic probation for two consecutive semesters

The purpose of the Academic Review Board is to furnish Cantwell-Sacred Heart of Mary High School with a system of "Due Process" in which the rights of both the school and the individual student are respected and treated justly when dismissal for academic failure is a possibility.