St. Genevieve High School
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topic-4-13-1-Student Transfers, Withdrawals and Graduation
topic-4-13-2-Withholding of Records
topic-4-13-3-Cumulative Pupil Record
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St. Genevieve High School
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chapter-4-ADMISSION AND ATTENDANCE
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section-4-13-Transfer of Records
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topic-4-13-3-Cumulative Pupil Record
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13.3.5 - Cumulative Pupil Records
13.3.5 - Cumulative Pupil Records
<p><span style="font-weight:bold;">Cumulative Pupil Records</span></p><p>Schools shall maintain a Cumulative Pupil Record that contains full and accurate information for each student. The Cumulative Pupil Record should include only the following information:<br></p><ul><li><p>Student name, date of birth, residence address and other identifying information<br></p></li><li><p><span class="ms-rteThemeBackColor-1-0">Parent/guardian name, address, identifying and contact information</span></p></li><li><p><span class="ms-rteThemeBackColor-1-0">Sacramental information (baptism, first communion, confirmation)</span></p></li><li><p><span class="ms-rteThemeBackColor-1-0">Enrollment information (entrance, withdrawal, re-entrance, graduation)</span></p></li><li><p><a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=7c52c6b6-eea1-4fc3-ac3a-90f0c442a28e&TermSetId=8b66c3a8-bdfa-4bea-9c29-07c09bf9129e&TermId=7a5884bb-36fc-463b-8a57-bd323c365c1b" target="_blank">Standardized test results</a></p></li><li><p>A current transcript and, for a student who has graduated, the full final transcript<br></p></li><li><p><a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=7c52c6b6-eea1-4fc3-ac3a-90f0c442a28e&TermSetId=8b66c3a8-bdfa-4bea-9c29-07c09bf9129e&TermId=9d21743f-8088-43dc-9892-2849197e2ff9" target="_blank">Attendance information</a> </p></li><li><p>A record of the location that receives a copy of pupil records</p></li><li><p><a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=7c52c6b6-eea1-4fc3-ac3a-90f0c442a28e&TermSetId=8b66c3a8-bdfa-4bea-9c29-07c09bf9129e&TermId=3feda398-2dc2-4755-a0b7-553018b60ed4" target="_blank">Verification of or exemption from required immunization</a> (recorded through high school graduation) </p></li></ul><p>Cumulative Pupil Record forms are kept on file permanently as hard copies in secure fireproof containers or as electronic copies (see "Student Cumulative Records" in the Record Retention Schedule, sorted by <a href="/Handbook%20Resources/record_retention_schedule_sort_category%202022.pdf" target="_blank">category</a> and <a href="/Handbook%20Resources/record_retention_schedule_sort_record_type%202022.pdf" target="_blank">record type</a>). Only authorized personnel may have access to these records. The school must maintain <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=7c52c6b6-eea1-4fc3-ac3a-90f0c442a28e&TermSetId=8b66c3a8-bdfa-4bea-9c29-07c09bf9129e&TermId=1d4c1fd4-4521-4fdc-aa78-2b74045d8de8" target="_blank">health records</a> and <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=7c52c6b6-eea1-4fc3-ac3a-90f0c442a28e&TermSetId=8b66c3a8-bdfa-4bea-9c29-07c09bf9129e&TermId=10d77c98-6f4f-4909-ad3a-34a182ed1a42">STEP records</a> in separate files.</p><p>7-14-2021, 8-20-2024<br></p>
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