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Transfer of Records after a School Consolidation or Closure

​​In case of a school consolidation or closure, the following general norms will be employed:

  • If some grade levels are eliminated in such a way that part of the school program remains, all records are handled as in the case of a student transfer

  • If two or more schools are consolidated, all records are transferred to the newly consolidated school. A notation of this move and the location of records are sent to the rectory of the parish in which the school closed and the Departm​ent of Catholic Schools. 

  • If a parish school closes without consolidation, the records are kept in the parish rectory.

  • In the case of an archdiocesan school, the Department of Catholic Schools will designate an appropriate location for the records.

  • If a private Catholic school closes without consolidation, the responsible body designates the location of records in consultation with the Department of Catholic Schools. 

  • In the case of a parish and school closure, all records are handled as in the case of a private Catholic school.

  • For all schools that have closed or consolidated, the Department of Catholic Schools maintains a list of the location of records. 

For more information, see Document Retention.​​