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5.11.15 Time Off for School Staff

​​Paid holidays, paid sick time, and vacation are determined by each elementary school; the Department of Catholic Schools​ establishes the paid holidays, paid sick time, and vacation for high schools. All other kinds of time off are subject to the archdiocesan policies and procedures as set forth in Time Off.

5.11.15.1 Elementary School Time Off


Paid holidays, paid sick time, and vacation for elementary school staff are determined by each school. The principal is required to inform all staff members at the beginning of their employment what the school's policy​ and practice are in this regard, and to provide the information to the school's payroll service. The staff must also be informed of any change to the school's time-off policy before the change is implemented.

5.11.15.2 High School Time Off

Holidays

High schools recognize certain designated national holidays and holy days throughout the year as paid holidays. These paid holidays are determined each year by the Department of Catholic Schools​ and are communicated to all employees by the principal.

Employees working 40 hours per week on a regular basis are eligible for paid holiday time. To qualify for holiday pay, employees must work the last regular working day preceding the holiday and the next regular working day immediately following the holiday, unless they are on paid vacation or approved, paid sick time.

Employees working at least 20 but fewer than 40 hours per week on a regular basis are paid holiday time prorated based on the number of hours they regularly work each week. For example, an employee who works 20 hours each week is entitled to 4 hours of holiday pay. 

Employees who work 19 hours or fewer hours per week are not eligible for paid holiday time.

If a paid holiday falls within a paid vacation period, the employee will receive holiday pay for that day. For example, if an employee takes two weeks of vacation (10 days) he or she will be paid for 9 vacation days and one holiday. The employee may take the additional vacation day at that time or at a later date.

Non-​exempt employees are paid overtime (double time) for working on a designated holiday.

Vacation

High schools provide paid vacations for all regular full-time employees for the purpose of rest and renewal. For those employees with written employment agreements, vacation is determined by the terms of their agreement.

Annual vacation time will ordinarily be taken during a period when students are not in attendance. A vacation should be scheduled at least two months prior to the date of the planned vacation. The schedule request is submitted to the principal.

Employees may take a maximum of four weeks of vacation at any one time. Exceptions may be made at the discretion of the principal. Vacations may be taken in increments of no fewer than one day at a time except in unusual circumstances. Employees must take at least one vacation period of five consecutive days during each calendar year.

Employees are encouraged to take their full allotment of vacation leave each year. An employee may accrue twice the employee's annual amount of accrued vacation. For example, for an employee who accrues two weeks (or 10 days) of vacation per year, the maximum accrual is four weeks (or 20 days). When the employee reaches his or her maximum balance, the employee must take vacation to reduce the number of accrued days, or the employee stops accruing additional vacation time. Employees will not receive pay in lieu of taking their vacation leave.

Employees who wish to obtain vacation pay prior to going on vacation must prepare a written request to the principal at least two weeks in advance. Vacation checks will be available for employees on the payday prior to their vacation. No payment will be made for vacation time taken before it is earned.

Sick Time

High school employees are entitled to 10 days of sick time with pay during each school year. Sick time is paid only for days on which the employee would otherwise have worked a regular schedule, and not for absences on Saturday, Sunday, or school holidays. Unused sick time may accumulate to a maximum of 30 days. At most 20 unused sick time days may be carried over from previous years, plus the allotted 10 sick time days to begin any new school year. To obtain payment for sick time, the employee must be absent because of a bona fide illness or injury and must present proof of illness or injury on returning to work. Any false claim for or fraudulent use of sick time can be cause for discipline, including termination​.

Upon termination, employees will not be paid for any accrued but unused sick leave. When an employee has reached the maximum sick leave accrual, the employee will no longer accrue any sick time until the balance goes below the limit.


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