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​5.6.9 Pay Periods, Time Sheets, and Attendance Reports

Pay Periods

All employers must post a list of pay periods annually.

California law requires that non-exempt employees must be paid at least twice a month:

  • Semimonthly - On the 15th and the last day of the month; or 

  • Biweekly - Every two weeks (this is a best practice) 

In the archdiocese, exempt employees may be paid:

  • Semimonthly - On the 15th and the last day of the month; or 

  • Biweekly - Every two weeks (this is a best practice); or 

  • Monthly - Paid by the 26th of the current month and the paycheck must include pay for the remaining unworked days of that month 

The archdiocese recommends that exempt employees such as schoolteachers and other staff who work 10 months should be paid during the 10 months that they work. They can remain on the payroll for purposes of benefits eligibility, provided that any written employment agreement provides for their continuing status as employees.

Time Sheets and Attendance Reports

Employees are required to complete a time sheet, time card, or attendance report and submit it to the person in charge according to the pay period schedule distributed and posted at their location at the beginning of each calendar year. Each employee is responsible for reporting any suspected error in the paycheck to the person in charge immediately.

Time records for all non-exempt employees must be maintained in accordance with federal and state wage and hours laws and reflect time worked as well as paid or unpaid absences. For payroll purposes, exempt employees​ are to complete time sheets to record absences and the reasons for the absences.

Time records may be completed and submitted electronically, provided that a paper record can be printed out as needed.

See the Exempt Employee Bi-Weekly Attendance Report

See the Bi-Weekly Time Sheet for Non-Exempt Employee.


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