6.2.5 Parent, Parish, and Affiliated OrganizationsParent, parish, and other affiliated organizations' funds should be processed and maintained through the main bank account, but should be recorded on the books of the location as a separate operating account to achieve full disclosure.These organizations are subject to the following regulations:
All monies received through membership dues and fund-raising activities are to be deposited into the location's bank account within five to seven days after receipt.
All monies (cash, checks, and credit card payments) received shall have a corresponding receipt that is given to the donor.
All revenues and expenses of the organization are to be recorded in the organization's operating account at the location.
A detailed financial report of the account shall be maintained jointly by the organization's treasurer and the location's business office. The report shall be reviewed by the person in charge and the organization's leadership on a monthly basis and be reflected in the location's monthly and annual reports.
All expenditures must follow the location's procedures for approvals, signatures, and payments.
In special circumstances, certain organizations in schools and parishes may have separate bank accounts to meet particular local needs. In all events, the organization bank accounts will be subject to full oversight and all archdiocesan procedures, and the funds must be reflected in the school or parish books or records. All special accounts must be approved by the moderator of the curia and any special accounts at schools must also be approved by the
Department of Catholic Schools.
Other Parish Committees, Groups, and Initiatives and