Payment Cycles: (FACTS payments due on 5th or 20th of the month)
*Late payment fee: $25, Insufficient fund fee: $25
*If your account is delinquent and you have not set up a payment plan with the school, your child will not be able to be on campus to start the new school year.
*All families must be on FACTS (autopay) prior to the first day of school in August. This should be set up during registration or re-registration in February the year prior
*If you have 3 NSF attempts, FACTS will contact the school to notify parents of a delinquent account
*If your payment is one month late, and you have not contacted the principal, your child will not be able to return to class until full payment is received. You must notify the school if you know your payment will be late. It is your responsibility to notify the office and make arrangements with the principal.
*Final grades will not be released until all tuition fees are paid
*see updates re: Tuition in Section 7-1 (Tuition and General Fees) and Section 7-5 (Cost/Fees)
30-60-90 Day Tuition Collection Policy
15-30 Days of Delinquency
- Business Manager will be checking FACTS and school bank accounts weekly. If your account is delinquent, you will know on the 5th or the 20th (at least 2 times a month) via email or by phone
- Parents will be notified of any missed payments or bounced checks.
- If it was an honest mistake or oversight, the office will need a firm date for repayment and where (to the office in person or via FACTS)
- Expected payment must be received by deadline agreed upon, or student(s) may not come to school until an agreement is made
- Communication is imperative for the family to remain in good standing with the school. Payment plans must be drafted and adhered to
60 Days or more of Delinquency
- School should send a formal letter within 60 days of missed payment or bounced check
- The letter will be sent by the school in consultation with the Pastor and/or Parish Finance Council to email to the family and it will be mailed formally with the Principal and Pastor/Head of Finance Council Signature. The letter will have the dates of the last correspondence (email or phone call) with the family
90 Days or more of Delinquency/Past Due Amounts
- Formal meeting with family
- All documentation of missed payments will be on hand including previous year
- CEF applications will be taken into consideration and made available if the family needs assistance
- If the family provides documentation of need, there is a possibility of renegotiation for tuition
- The family must work with the school to set up a new agreement with dates, expectations and amounts for the family to sign at the in-person meeting
- If no agreement is made, family may be dismissed or not re-registered for following year
- If family refuses to pay, this could lead to immediate dismissal and the account could be sent to a Collection Agency
