OLG Financial Agreement
2024 - 2025
Financial Policies
Tuition and Fees
I/We, as Parent(s) or Guardian(s), accept responsibility for payment of the tuition and fees as stated on the Tuition Schedule below. I/We understand that yearly tuition and fees for the 2024-2025 school year must be paid in one of two ways in FACTS Tuition Management: in full by August, 2024, or monthly.
Tuition Schedule for Preschool to Eighth Grade
PRESCHOOL TUITION & FEES
Our preschool follows the school's academic calendar including all vacation periods as published on the school website calendar. Tuition is based on 180 days of services.
Preschool Program Options Annual Rates
5 Full Days $9,750 per student
Monday – Thursday from 8:30 am – 3 pm
Friday from 8:30 am – 12:30 pm
3 Full Days $5,850 per student
Monday & Wednesday from 8:30 am – 3 pm
Friday from 8:30 am – 12:30 pm
2 Full Days $3,900 per student
Tuesday & Thursday from 8:30 am – 3pm
Preschool After-School Care Options
Annual rate for regular after-school care until 6 pm $2,500 per student
Drop-in rate for occasional extended services until 6pm $25/day per student
New Student Application Fee $200 per student (includes testing fee)
Emergency Kit Fee $20 per student
Registration Fee $800 for the first student / $650 each additional child
(includes some materials and one yearbook per family)
TK – EIGHTH GRADE TUITION & FEES
Tuition TK - 8 $ 8,800 per student
Active Parishioner Rate Tuition $ 6,925 per student
General Fees Amounts
New Student Application Fee $200 per student (includes testing fee)
Registration Fee $800 for the first student / $650 each additional child
(this fee includes some materials, a leased iPad & protective cover
for each student in K - 8, and one yearbook per family)
Emergency Kit Fee $20 per student
Grade Level Fees
· Locker Fee – Middle School $30 paid with tuition
· Premium Field Trips
o Outdoor School – Sixth Grade $450 paid with tuition before trip
o Catalina Island Marine Institute – Seventh Grade $475 paid with tuition before trip
o Graduation Fee – Eighth Grade $750 paid with tuition (includes
dinner-dance)
Credit & Debit Card Payments
Families are offered the convenience of online credit and debit card payment processing for non-tuition payments in the school office. These payments carry a 3.5% service fee, which is subject to change without notice.
FACTS Tuition Management
Tuition, day care, and other mandated fees are to be paid by an automatic withdrawal from your checking or savings account through FACTS Tuition. A credit card payment option is available through FACTS with a 3% service fee. Service fee is subject to change without notice.
Delinquent Tuition
Our Lady of Grace School depends on tuition and fees to fund a significant part of its operating budget. In return, our families' children are provided with an excellent academic and spiritual program in a faith-filled environment. Past due tuition is a serious matter. If family financial circumstances change to such a degree that warrants re-evaluation of the tuition commitment, it is the responsibility of the family to contact the principal as soon as possible.
Our Lady of Grace School families must understand that tuition is a priority and critical to the efficient functioning of the school. Families with past due accounts may not be able to participate in extracurricular activities including sports, drama, and other enrichment programs. Continued delinquency may lead to withholding of report cards and diplomas, exclusion from graduation activities, and/or students being required to withdraw from Our Lady of Grace School.
End of School Year Balance
All tuition and fees must be paid in May 2025. Students will not be permitted to re-register or return for the following academic year until outstanding balances are paid in full.
Parishioner Status
Our Lady of Grace Parish is committed to making a Catholic education available
and affordable to actively practicing Catholics. As primary educators, parents share an obligation to support their child/children with a personal commitment to their faith and the Parish. Families that actively and regularly support the parish are offered a special parishioner tuition rate.
The parish scholarship/tuition rate is offered to families who have at least one year of demonstrated contribution to Our Lady of Grace Church through regular Sunday Mass attendance and offertory donations given through PushPay (previously FaithDirect). To qualify, families must meet the following criteria:
· already be registered with the parish,
· maintain an active PushPay account https://pushpay.com/g/ourladyofgrace in which they have contributed monthly in support of the parish,
· attended at least 26 Sunday Masses in a school year (July 1 - June 30),
· meet these criteria annually to requalify, and
· confirm Sunday Mass attendance with either a FaithDirect attendance coupon or via the PushPay app (forthcoming).
Families must maintain active participation throughout the school year to preserve this discounted rate. Participation may be confirmed at the end of each trimester. Families who no longer meet the parish scholarship criteria at those intervals will be moved immediately to the non-parish rate with retroactive tuition charges applied.
Families must apply each year for the parish rate by the stated deadline (see the online school calendar). Families who fail to apply before the deadline will forfeit any claim to the parish rate for the following school year. No exceptions will be granted.
Financial Assistance
Parish families who would like to apply for financial assistance must apply through the school office. Applications are due in March as stated on the school calendar. Federal tax returns are required as proof of income.
Families must apply each year for financial aid by the stated deadline (see the online school calendar). Families who fail to apply before the deadline will forfeit any claim to financial aid for the following school year. No exceptions will be granted.
Families whose income meets the Catholic Education Foundation (CEF) New Enrollment Initiative (NEI) program's income guidelines will be expected to apply for financial aid with CEF first. School-generated financial assistance will be provided after CEF's award where applicable. See the Office Manager for more information.
Volunteer Hours
Each family is required to complete 30 volunteer service hours during the school year to be completed by April 25, 2025. Unfulfilled regular volunteer hours are billable at $75 per hour. Eight (8) of the 30 hours must be volunteered during the October Family Fun Day and/or Winter Wonderland. Unfulfilled October Family Fun Day and/or Winter Wonderland hours are billable at $100 per hour and will be billed and must be paid following the close of the Winter Wonderland. Parents may perform service hours at Our Lady of Grace Parish to a maximum of 15 reported service hours provided that those hours are completed such that a parish staff member can verify those hours. Parents must complete Virtus training before volunteering at the carnival or any other school activity. There will be no reduction of volunteer hour obligations if there is no valid Virtus certificate on file for a family. Parents and guardians are financially responsible for all unfulfilled volunteer hours. Balances due on incomplete parent volunteer hours must be paid in full by May 9, 2025, to avoid a late fee of $50.
School Improvement Drive
Participation in this drive is required with a minimum gift of $300. Families who are able are asked to contribute more. This gift can be paid over several monthly payments in FACTS or in full by September 13, 2024. All funds are earmarked for a special student-related construction project to improve our students' experience at Our Lady of Grace School.
Family Fundraising Obligation (FFO)
Each family is required to raise or contribute $600 annually. This obligation can be met through participation in designated PTO fundraisers, direct payments, or a combination of the two. The 2024 – 2025 family fundraising obligation must be fulfilled by April 25, 2025. Balances not paid by May 9, 2025, will incur a $50 late fee.
The school will use Gradelink to manage the FFO balances of each family. I/We understand that it is our responsibility to login to Gradelink to regularly review my/our FFO account status. FFO printed invoices are not sent home.
Families may opt for one of the following three payment FFO payment options.
v Option 1: Full Payment – A $600 charge at the beginning of the school year by September 27. See the Office Manager to set this up in FACTS.
v Option 2: Monthly Payments – Disperse the $600 FFO charge to your annual tuition bill. See the Office Manager to set this up in FACTS.
v Option 3: Participation in Fundraisers – Fulfill the family fundraising obligation by participating in FFO designated fundraisers in the school year. Balances must be paid by May 9, 2025, to avoid a $50 late fee.
Parent Financial Agreement
I have read and understand the above financial policies and agree to fulfill all financial obligations required for my child/children to remain enrolled at Our Lady of Grace School. I understand that the school uses FACTS as the system by which to collect all tuition and fees. A FACTS account will be created for every family regardless of payment plan type. Each FACTS account will carry with it an associated fee which must be paid by each family. I understand that additional financial obligations may arise in the course of the year not related to tuition. Fees not immediately paid at the school will be added to your FACTS account for payment in the month following assessment of the fee.
I understand that my account must be kept current in order for my child/ren to continue his/her/their enrollment at Our Lady of Grace School.
I have read and understand the financial policies and agreement outlined above. I understand that this agreement is binding on the mother, father, and/or legal guardian whose information is kept with the school in Gradelink. I understand that the school will only exclude a parent or legal guardian from financial responsibility with the school if (A) said parent or legal guardian is not listed as a primary contact in Gradelink for the student, or (B) if the school receives a notice in writing releasing said parent or legal guardian from any financial responsibility with the school.
