5.10.2 Payroll RecordsLocal, state, and federal government agencies require maintenance of payroll-related records. All
records relating to payroll must be retained in a secure location, preferably in a
fireproof filing cabinet or vault. The length of time the payroll
records must be retained is specified in the Document Retention Schedule (sorted by category and record type).
The records of the following payroll must be maintained:
Time records or time sheets
Attendance records, which must reflect:
Other time off (e.g., jury duty, vacation, holidays, leaves of absence)
Salaries or wages paid
Authorizations for deductions or withholdings
The names of persons or agencies to which such deductions or withholdings were paid (e.g., retirement contributions, health insurance premiums, garnishments)
lieu of the detail records, a complete proven summary payroll record
for every employee, containing the same data, may be kept, and the
details, as outlined above, may be disposed of after a three-year
period. The ADP Vantage System enables the location's payroll practitioner to print out records as needed for the particular location.