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​5.10.3 Employee Personnel Files​​

​​Employee personnel files include:

Teacher Personnel Files

The teacher personnel files contain but are not limited to the following additional information:

  • Official transcripts (sealed or mailed directly to the school by the college/university) and copies (verified from the original by the principal) of degrees and credentials (degrees granted by a foreign university/college must be evaluated for U.S. equivalency by an official agency)

  • Character references

  • Professional references

  • Formal professional growth​ records, including religion in-service records

  • Teacher and Faculty Employment Agreements​

  • Teacher evaluation documentation

  • Teacher evaluation forms

  • Classroom observation forms​​

  • Catholic identity and professional conduct review forms

  • Other evaluation forms/documents

See Teacher's Personnel File Checklist.

Elementary School Principal Personnel Files

The elementary school principal personnel file contains the information listed above and should be kept in the main parish office or in the rectory, as applicable to the location. The Department of Catholic Schools also maintains a personnel file for each principal that contains copies of employment agreements, the application, the resume, copies of transcripts and credentials, etc.

See the Principal's Personnel File Checklist.

High School Principal Personnel Files

See the Principal's Personnel File Checklist.

Clergy and Religious Personnel Files

A personnel file should be maintained for clergy and religious who serve at any location. The file should contain basic employee records for reference, as needed. When the individual leaves the location, the files for clergy should be sent to the vicar for clergy and the files for religious should be sent to the vicar for women religious​ or the individual's religious institute, as applicable.

Classified Employee Personnel Files

See the Classified Employee Personnel File Checklist and Compensation Rates for Classified (Non-Exempt) Staff.