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5.5.4 Personnel File/Payroll Set-Up

​​​​​​​​​​A separate file must be set up for each employee to hold all personnel documents accumulated through the course of the employee's employment. Personnel files are confidential and must be kept in a secure, locked file. Access is limited to the person in charge or appropriate personnel designated by the person in charge, such as a business manager.

The following documents should be completed and filed in the personnel file for each new employee:

​​See Employee Personnel Files.

5.5.4.1 Separate Confidential Files

The location must keep the following files separate and confidential:

  • Reference Check (HR intranet; username and password re​quired)/verification of employment


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