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GLOSSARY OF DEFINITIONS OF TERMS USED IN THE ADMINISTRATIVE HANDBOOK         

 

The Administrative Handbook contains several "definitions" sections, and also provides in passing operating definitions of terms used in the body of the text as necessary. 

 

GLOSSARY OF DEFINED TERMS USED

Assignment​​​​​

​A designated ministry in the archdiocese granted by the archbishop or his vicar for clergy to a priest, as described by the priest's faculties

Chapter 5.13.1

Civil law

Codes, laws, regulations or rules, whether civil or criminal, that are not canon law

Chapter 17.2

Clergy

Bishops, diocesan and religious priests, and transitional and permanent deacons who are incardinated in or who have faculties in the archdiocese

Chapter 5.1

Clergy

Priests and deacons, incardinated or extern

Chapter 17.2

Cleric

A member of the clergy

Chapter 17.2

Destruction

The permanent disposal of documents by a method that renders the documents illegible and not subject to reconstruction

Chapter 17.2

Directory information

One or more of the following items: a pupil's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil

Chapter 13.3.2

Disposal

Throwing away or discarding documents that do not contain sensitive or confidential information

Chapter 17.2

Documents

All written materials generated, distributed, or maintained by staff members in the performance of their job duties, in all media

Chapter 17.2

Electronic communication devices

Include but are not limited to wired and wireless telephones, smartphones, computers, laptops, tablets, photographic, audio and video equipment, flash drives, memory sticks, media players, facsimile machines, scanners, copiers, printers, two-way radios, and other communications equipment that may be created in the future

Chapter 10.3

Electronic communication materials

Include but are not limited to emails, text messages, instant messages, postings on social media, audio and visual recordings, photographs, films, microfiche, audio and visual broadcasts, computer operating systems, software programs, electronically stored data and text files, computer and web applications, and all other electronic content that is created, downloaded, uploaded, retrieved, opened, shared, saved, forwarded, printed, or otherwise accessed or stored

Chapter 10.3

Electronic communication systems

Include but are not limited to email, telecommunications systems (including telephone, voicemail, and video), stand-alone or networked computers, intranets, the Internet, and any other communication or data storage or transmission systems (including "the cloud" or cloud-based services) that may be created in the future

Chapter 10.3

Electronic Communications Systems

Email, voice mail, instant messaging, social media, and other communications platforms

Chapter 17.2

Employees

Persons who are compensated for their work in the archdiocese, who are not clergy or religious

Chapter 5.1

Employees

All persons on the payroll of any archdiocesan location

Chapter 17.2

Extern

A member of the clergy incardinated in another diocese

Chapter 5.13.1

Faculties

The permission given to a priest by his diocesan bishop or religious superior legally permitting him to celebrate the sacraments (normally, a priest's faculties only permit him to celebrate within his own diocese or religious institute); what a religious order priest must have from the archdiocese to exercise public ministry in the archdiocese

Chapter 5.13.1

Letter of suitability

A letter from a bishop or religious superior testifying that the bearer is a priest in good standing with his home diocese/religious institute and is granted permission to exercise ministry in another diocese for the period specified in the letter of suitability

Chapter 5.13.1

Location

All parishes, all schools (whether parish or archdiocesan), the Archdiocesan Catholic Center, all Catholic cemeteries and mortuaries, and all other operating units in the archdiocese

Welcome; Chapter 10.3

Location

The particular archdiocesan operating unit or entity, or the parish or school where a staff member serves

Chapter 5.1; Chapter 17.2

Media

Paper, electronic mail, text message, social media, or electronic storage device (e.g., flash memory device, floppy disk, hard disk, CD-ROM, magnetic tape, microfilm, microfiche, "cloud," or any similar data storage medium currently in existence or created in the future) used to develop, maintain, or transmit archdiocesan documents

Chapter 17.2

Person in charge

The department head, manager, or supervisor of an archdiocesan department, entity, or corporation; the pastor/parish administrator, parish life director, pastoral associate, or business manager at a parish; the principal or president of a school

Chapter 10.3

Person in charge

The department head, manager or supervisor of an archdiocesan department, entity or corporation; the pastor, administrator, parish life director, pastoral associate, deacon or other person designated as in charge of a parish; the superintendents and assistant superintendents of elementary schools or high schools, or a principal, president, or head of school, as applicable

Chapter 5.1; Chapter 17.2

Plan administrator

Health, safety, and emergency plans must have a plan administrator, who may be either the location's person in charge or designated person(s) or team

 Chapter 8.4.2

Pupil records

Any record related to a student that is maintained by a school or one of its employees. It includes health records. It does not include directory information or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute teacher

Chapter 13.3.1

Records

Documents that require preservation and retention

Chapter 17.2

Religious

Men and women who are members of religious institutes

Chapter 5.1

Religious

Men and women who belong to any organized group that is regulated by the Code of Canon Law (Canons 573 to 746)

Chapter 17.2

Retention period

The time period that records must be maintained to satisfy civil and canon law and operational requirements

Chapter 17.2

Seminarians

Individuals enrolled in the archdiocesan seminary and any archdiocesan house of clerical discernment

Chapter 17.2

Service fees

The monetary compensation a parish chooses to offer a supply priest for Masses, baptisms, weddings, confessions, penance services, funeral services, retreats, talks, or other ministerial activities

Chapter 5.13.1

Source of salary

A location in the archdiocese that is designated as responsible for paying a priest's compensation

Chapter 5.13.1

Staff

Clergy, religious, seminarians, employees, contractors, and volunteers

Chapter 17.2

Staff or staff member

Employees, clergy, religious who hold a position in the archdiocese, and unpaid interns, as well as volunteers who fulfill staff functions without compensation for such functions

Chapter 5.1

Stipend

The canonical term that refers to the free will offering of the Christian faithful given on the occasion of the administration of a sacrament or sacramental

Chapter 5.13.1

Volunteers

Persons who do not expect or receive compensation of any kind for performing services in the archdiocese

Chapter 5.1; Chapter 17.2


The following specific sections in the Administrative Handbook define terms used either for the Administrative Handbook as a whole or for the specific Chapter or Section where the definition of the term used is provided.

 

http://handbook.la-archdiocese.org/  Welcome

http://handbook.la-archdiocese.org/chapter-5/section-5-1  Personnel

http://handbook.la-archdiocese.org/chapter-5/section-5-13/topic-5-13-1  Clergy

http://handbook.la-archdiocese.org/chapter-8/section-8-4/topic-8-4-2  Health & Safety – plan administrator

http://handbook.la-archdiocese.org/chapter-10/section-10-3  Electronic Communications

http://handbook.la-archdiocese.org/chapter-13/section-13-3/topic-13-3-1  Pupil Records

http://handbook.la-archdiocese.org/chapter-13/section-13-3/topic-13-3-2  Directory Information

http://handbook.la-archdiocese.org/chapter-17/section-17-2  Document Retention

 

Searches of the Administrative Handbook using the words "defined" "definition" and "means" will result in additional definitions and terms used that pertain to the topics at hand.


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