School Protocol for Student Medication
Guidelines for the Safe Administration and Management of Student Medications
Introduction
Schools are responsible for ensuring the safety and well-being of all students, including those who require medication during school hours. This protocol outlines the
procedures and responsibilities for the administration, storage, and documentation of student medications in the school setting.
1. Authorization and Documentation
Parental/Guardian Consent: Written authorization from a parent or guardian is
required for any medication to be administered at school. This includes both
prescription and over-the-counter medications.
Healthcare Provider Authorization: A completed medication authorization form
signed by a licensed healthcare provider must be submitted for all prescription
medications.
Medication Labeling: All medications must be provided in the original container,
clearly labeled with the student’s name, medication name, dosage, frequency, and
prescribing physician.
2. Medication Storage
Secure Location: All medications will be stored in a locked cabinet or designated
secure area in the school administrative area.
Student-Medication: Will be kept in the classroom with the teacher and in the
administration office. Self-administer emergency medications (e.g., inhalers,
EpiPens) only with written authorization from their healthcare provider and
parent/guardian, and approval from the school administration office.
3. Administration of Medication
Designated Personnel: Only trained and authorized school personnel or the
school administrator may administer medication to students.
Administration Record: Each dose administered must be documented in the
student’s medication log, noting the date, time, dosage, and initials of the staff
member administering the medication.
Missed Doses: If a dose is missed, the parent/guardian will be notified, and the
incident will be documented.
4. Field Trips and Off-Campus Activities
Planning: Arrangements must be made to ensure students continue to receive
necessary medication during off-campus activities. This may include designating
a trained staff member to carry and administer the medication.
Documentation: All administration during field trips must be logged as if on
campus.
5. Medication Disposal
End of School Year: Parents/guardians are responsible for picking up any unused
medication at the end of the school year or when the medication is discontinued.
Unclaimed Medication: Any medication not claimed will be disposed of according
to local regulations and school policy.
6. Emergency Procedures
Emergency Medications: Quick access to emergency medications such as
epinephrine auto-injectors and inhalers must be ensured.
Response Plan: Staff is trained to recognize symptoms of a medical emergency
and respond according to the student’s healthcare plan and school emergency
protocols.
7. Confidentiality
All information regarding student medication is confidential and will be shared only
with school personnel directly involved in the student’s care or as required by law.
Conclusion
Adhering to these protocols helps ensure the safe and effective management of student
medications, supporting health and learning in the school environment. Questions
regarding medication administration should be directed to the school nurse or
administration.
