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Transfer of Records after a School Consolidation or Closure
In case of a school consolidation or closure, the following general norms will be employed:
If a school eliminates some grade levels, all original records stay at the school for as long as it remains open.
If two or more schools are consolidated, all records are transferred to the newly consolidated school. A notation of this move and the location of records are sent to the office of the parish in which the school closed and the Department of Catholic Schools.
If a parish school closes without consolidation, the records are kept in the parish office.
In the case of an archdiocesan school, the Department of Catholic Schools will designate an appropriate location for the records.
If a private Catholic school closes without consolidation, the Department of Catholic Schools shall seek to determine where the records are kept.
In the case of a parish and school closure, the Department of Catholic Schools shall transfer the records to archdiocesan Archives.
For all schools that have closed or consolidated, the Department of Catholic Schools maintains a list of the location of records.
For more information, see Document Retention.