Transfer of Records after a School Consolidation or Closure
In case of a school consolidation or closure, the following general norms will be employed:
If some grade levels are eliminated in such a way that part of the school program remains, all records are handled as in the case of a student transfer.
If two or more schools are consolidated, all records are transferred to the newly consolidated school. A notation of this move and the location of records are sent to the rectory of the parish in which the school closed and the Department of Catholic Schools.
If a parish school closes without consolidation, the records are kept in the parish rectory.
In the case of an archdiocesan school, the Department of Catholic Schools will designate an appropriate location for the records.
If a private Catholic school closes without consolidation, the responsible body designates the location of records in consultation with the Department of Catholic Schools.
In the case of a parish and school closure, all records are handled as in the case of a private Catholic school.
For all schools that have closed or consolidated, the Department of Catholic Schools maintains a list of the location of records.
For more information, see Document Retention.