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​​​​​​Procedures and Documentation

​​​​​1 Classroom Support Log

As soon as a student has an ongoing need for support in the classroom (whether identified by the student, parents/guardians, and/or teacher), the teacher should begin keeping a record of classroom strategies and supports he or she has implemented to help the student, and concurrently work with the parents/guardians and notify the STEP coordinator. Using STEP Form 1 - Classroom Support Log​, the teacher should record the date, note strategies attempted, note the results or effect of each strategy, and keep a record of parent/guardian​ communications. See Sample Form 1a​. If the student shows progress after the teacher implements the strategy, the teacher should continue the support as needed.

2 Referral to STEP Coordinator

If the student does not respond positively to the teacher's strategies or adjustments, the teacher requests a meeting with the STEP coordinator by completing the request for meeting in Part 2 of the Classroom Support Log. See Sample Form 1b​.

3 Request, Scheduling and Preparation for STEP Meeting

The STEP coordinator reviews the request the teacher submitted and decides whether a STEP meeting is needed.  If a meeting is needed, the STEP coordinator assembles the STEP team, gathers information, and sends STEP Form 2 - Notice of Support Team Education Plan Meeting ​to the parents/guardians to set up a mutually agreeable time for a meeting with the STEP team. See Sample STEP Form 2​.  Once a meeting date and time has been set, the STEP coordinator notifies the other members of the STEP team. The STEP team gathers documentation of the student's current performance levels, including class work, standardized test scores, disciplinary​​ actions, attendance records, IEP, 504 plan and/or psycho-educational assessments, medical records and any other relevant information.

4 Parent Questionnaire

The STEP coordinator sends a STEP Form 3A - Parent Questionnaire to the parents/guardians to complete and return to the STEP team.

5 Student Questionnaire

The teacher asks the student to complete a grade-level appropriate Student Questionnaire at school and the teacher submits the completed form to the STEP team. 

 Creating the STEP

If parents provide the school with an IEP, 504 plan or psycho-educational assessment, the STEP Coordinator meets with parents to complete STEP Form 9 - Documented Professionally Diagnosed Disability Worksheet. Completion of STEP Form 9 does not eliminate the requirement to prepare and complete STEP Form 5.

Before the meeting, the STEP team may create a preliminary STEP for presentation to the parents at the STEP meeting. During the STEP meeting, the STEP team creates a STEP or updates the preliminary STEP based on input from teachers and parents. See STEP Form 5 - Support Team Education Plan​.  Parents/guardians and STEP team members sign​ the STEP.


5-11-21