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Procedures and Documentation
1 Classroom Support Log
As soon as a student has an ongoing need for support in the classroom (whether identified by the student, parents/guardians, and/or teacher), the
teacher should begin keeping a record of classroom strategies and supports he or she has implemented to help the student, and concurrently work with the parents/guardians and notify the STEP coordinator. Using STEP Form 1 - Classroom Support Log, the
teacher should record the date, note strategies attempted, note the results or effect of each strategy, and keep a record of parent/guardian communications. See Sample Form 1a. If the student shows progress after the teacher implements the strategy, the
teacher should continue the support as needed.2 Referral to STEP CoordinatorIf the student does not respond positively to the teacher's strategies or adjustments, the
teacher requests a meeting with the STEP coordinator by completing the request for meeting in Part 2 of the Classroom Support Log. See Sample Form 1b.3 Request, Scheduling and Preparation for STEP MeetingThe STEP coordinator reviews the request the teacher submitted and decides whether a STEP meeting is needed. If a meeting is needed, the STEP coordinator assembles the STEP team, gathers information, and sends STEP Form 2 - Notice of Support Team Education Plan Meeting to the
parents/guardians to set up a mutually agreeable time for a meeting with the STEP team. See Sample STEP Form 2. Once a meeting date and time has been set, the STEP coordinator notifies the other members of the STEP team. The STEP team gathers documentation of the student's current performance levels, including class work, standardized test scores, disciplinary actions, attendance records, IEP, 504 plan and/or psycho-educational assessments, medical records and any other relevant information.4 Parent QuestionnaireThe STEP coordinator sends a STEP Form 3A - Parent Questionnaire to the
parents/guardians to complete and return to the STEP team.5 Student QuestionnaireThe
teacher asks the
student to complete a grade-level appropriate Student Questionnaire at school and the
teacher submits the completed form to the STEP team.
6 Creating the STEP
If parents provide the school with an IEP, 504 plan or psycho-educational assessment, the STEP Coordinator meets with parents to complete STEP Form 9 - Documented Professionally Diagnosed Disability Worksheet. Completion of STEP Form 9 does not eliminate the requirement to prepare and complete STEP Form 5.