​​​​​​​​​​​Reporting an Injury or Accident​

The person in charge must report all injuries and accidents to the Insurance Department. Serious accidents should be reported immediately by phone, email, or other electronic communication. Follow up with written reports.  Locations should retain any closed circuit television (CCTV)(security camera) footage of the incident.  Without intruding on the injured person's reasonable expectation of privacy, take photographs of the injured person and the scene. See Work-Related Injury Reporting​ for injuries and accidents involving employees.  The CCTV footage and the photographs should be submitted with the injury and accident report; keep copies of all documentation.

Notice requirements

The person in charge at the location must:

• ​Notify p​arents/guardians of injuries to their minor child or student; locations should maintain a complete and current Emerge​ncy Card for each minor/student​
• For non-employee accidents, complete the Incident/Accident​ Report (Non-Automobile) and send it to the Insuranc​e Department​
• For employee accidents, refer to Section 5.2​.8​
• Report all serious injuries immediately by phone, email, or other electronic communication to the Insurance​ Department, Office of​ the Legal Counsel​, and Communications Department
• In addition, report all serious injuries involving schools immediately by phone, email, or other electronic communication to the Department of Catholic Schools at 213-637-7300
• In addition, report all non-employee serious injuries involving cemeteries, mortuaries and the crematory to the Cemeteries and Mortuaries Department at 213-864-8584
  
• Notify appropriate governmental entities (e.g., the Department of Building and Safety, Department of Public Health) 
• Relay all press inquiries to the Communications Department​ for a response.
  

Forms to Complete

When an employee is injured, the matter is handled through workers' compensation​. See Section 5.2.8​. Contact the Insurance Department​ at the archdiocese for assistance related to handling and reporting the injury.
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When a student in a school or religious education program or a participant in any youth activity or sport sustains a minor injury, complete the Notic​e to Parent/Guardian of Injury to Minor. For serious injuries or accidents, complete the Incident/Accident Re​port ​​(Non-Automobile), and for school students, complete the Myers-Stevens Stu​dent Insu​rance Claim Form as well. See Student Accident Insurance.

When a volunteer is injured, the person in charge must complete the Incident/Accident Rep​ort (Non-Automobile) and submit it to the Insurance Department. 

When a third person (e.g., a visitor, parent/guardian, or bingo player) is injured, the person in charge must complete the Incident/Accident Re​port (Non-Automobile) and submit it to the Insurance Department. 

When a volunteer, student, or third person slips/trips and falls at the location, also complete the Slip/Trip & Fall Accident Evaluation Checklist.

If the injury or accident involves a vehicle, the person in charge must complete the Accident Repo​rt - Auto and Truck ​and submit it to the Insurance Department. If the injury or accident involves an archdiocesan vehicle, and the damage is over $1000, the person in charge must also complete the​ DMV SR 1 and submit the forms to the Insurance Department. The Insurance Department will fill out the following sections of the DMV SR 1:  vehicle owner [leave date of birth blank]​, insurance company name, policy number, policy period and policy holder name.