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Skip Navigation LinksADLA Administrative Handbook > Chapter 10 - Communications Policies > 10.6 - COMMUNICATIONS GUIDELINES > 10.6.2 - Guidelines for Parish and School Communications

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​​Email and Text Procedures
  • Comply with the Acceptable Use and Responsibility Policy for Electronic Communications (Archdiocesan AUP)​ 

  • Protect privacy by using "bcc" or "blind copy" address lines when sending group emails and group texts.

  • Obtain permission from recipients if you plan to set up automated telephone calls or send texts or email eBlasts. In the permission request, specify the type of automated calls, texts, or eBlasts you plan to send. It is illegal to send automated messages to cell phones and other wireless devices unless the recipients have agreed in advance to accept such messages. In rare circumstances, automated messages provide important notifications such as school cancellations and appointment reminders. However, the Federal Trade Commission has placed heavy restrictions and limitations to protect consumers from unwanted calls. Offenders face significant penalties.​​

  • Allow recipients to opt out of receiving emails, calls, and texts, especially if the Location's contact list includes the numbers for wireless devices. 

  • Contact the Office of the Legal Counsel for assistance when conducting fundraising that may use contact lists that include people who are members of the general public. Various laws apply and a permit from your local or state government may be required. ​

  • Review the message carefully​​​. Those sending out communications on behalf of the Location should think and review the message carefully before hitting "call," "send" or "post."  Electronic messages can be permanently recorded by various entities and services. Retracting a communication is often difficult and can be embarrassing.​

  • ​​10.3.4 - General Security and Operational Policies for Electronic Communications ( provides additional information on email and texting policies.​