COVID-19 Guidance and Reporting
Covid-19 (corona virus) guidance and reporting is subject to Federal, State and County health directives and is constantly changing as health experts learn more about the virus. This section will be reviewed and updated as needed to comply with the latest information and regulations; therefore, check back regularly.
The following is a brief summary of the most pertinent guidance and definitions as of the date given at the bottom of this section.
An individual has been exposed to COVID-19 if the individual has been within 6 feet of an infected person, while the person is infectious, for 15 minutes or more, or for shorter periods totaling 15 minutes over the course of a 24-hour period, with or without wearing a face covering.
For individuals who develop symptoms of COVID-19, the infectious period begins 2 days before they first develop symptoms. The infectious period ends when the following criteria are met: 10 days have passed since symptoms first appeared, and at least 24 hours have passed with no fever (without use of fever-reducing medications), and other symptoms have improved.
For individuals who test positive but never develop symptoms, the infectious period for COVID-19 begins 2 days before and ends 10 days after the specimen for their first positive test for COVID-19 was collected.
Anyone who has been exposed to COVID-19 must quarantine at home for 10 days and continue to monitor his or her health for an additional 4 days. This means that the exposed person must remain at home for the entire quarantine period, even if the exposed person tests negative during the quarantine period. If an exposed person has no symptoms through the 10th day, the exposed person may return to work or ministry.
An infected person must isolate at home (within one room and bathroom if possible) until such time as the infected person is released by a doctor. All infected employees returning to work must present a licensed health care provider's note fully releasing the employee to return to work, or other appropriate confirmation to the same effect.
All parishes in Los Angeles County must fill out and post Appendix A (for churches), in a highly visible area outside the church and post Appendix D (for offices) in a highly visible area outside the parish office. These Appendices are updated periodically by the government agencies. Parishes in the City of Long Beach must fill out and post Appendix G for offices.
For information regarding leave of absence, health benefits, government assistance programs related to COVID-19 and proper payroll codes to use, please contact Human Resources.
In the event a location learns that any employee, clergy or other religious, volunteer, parishioner, student or parent/guardian is diagnosed with COVID-19, several reporting requirements are involved.
In all cases, the person in charge shall fill out the Archdiocese of Los Angeles COVID-19 Report Form and send it to the individuals identified on the Form. The COVID Response Team will contact the person filling out the form to discuss the case and to provide additional guidance and answer questions.
Additional Reporting for Employees
If the infected person is an employee, California state law requires that the employer provide the Notice of Potential Exposure to COVID-19, which includes Appendix A - Benefits Notice within one business day, to other employees at the same worksite as the infected person during the individual's infectious period. Labor Code Section 6409.6 provides that anyone who meets the following criteria is considered to be an infected person:
Has a laboratory confirmed case of COVID-19
Received a positive COVID-19 diagnosis from a licensed health care provider
Is subject to a COVID-19 related order to isolate provided by a public health official
Has died due to COVID-19, in the determination of a county public health department
Worksite refers to the location where the employees worked during the infected individual's infectious period. It does not apply to buildings, floors, or other locations the infected person did not enter.
This notice shall be maintained by the location for a period of at least three years.
If an employee is hospitalized or dies due to COVID-19, Cal-OSHA must be notified within 8 hours from the time the location learns of the hospitalization or death. Contact Human Resources for assistance with OSHA reporting.
The State of California requires every private school to notify its local health officer of any known case of COVID-19 among any students or employees who were present on a K-12 school campus and have tested positive for COVID-19. These are the local health agencies where reports have to be submitted within 24 hours:
Schools in Los Angeles County must report all confirmed COVID-19 cases involving students and staff. This can be completed online using the secure web application: COVID-19 Case and Contact Report Form for Education Sector or by downloading
and completing the COVID-19 Case and Contact Line List (the spreadsheet may open at the bottom of a computer screen) and
sending it to ACDC-Education@ph.lacounty.gov.
Schools in Ventura County should report outbreaks to the COVID reporting portal here: SPOT Login
At all locations, employees, volunteers, and guests should be screened for symptoms of COVID-19 before entering the premises. Screening may be done on site or remotely.
If a location experiences an outbreak, (3 or more individuals at a location test positive or are otherwise diagnosed with COVID-19 within a 14 day window) the location, with the assistance of the COVID Response Team, shall report the outbreak to the appropriate health department. See COVID-19 Report Form.
All medical information about individuals infected or exposed to COVID-19 is confidential and subject to privacy laws, unless the individual has given written permission to the location to identify him/her. Employers cannot require employees to disclose medical information unless otherwise required by law. Employers shall not retaliate against an employee for disclosing a positive COVID-19 test or diagnosis or order to quarantine or isolate. Employees who believe they have been retaliated against may file a complaint with the Division of Labor Standards Enforcement.
Paid Time Off for COVID-19 Related Reasons
Employees are eligible for time off for COVID-19 related reasons. See Section 5.8.2.
For guidance on the Church's and Archdiocesan position on COVID-19 vaccines go to Covid-19 Information | LA Catholics (scroll down on the screen).
Individuals are considered fully vaccinated two weeks after their second shot for the Pfizer and Moderna vaccines and two weeks after the single shot of the J&J vaccine. Fully vaccinated individuals do not need to quarantine after exposure to COVID-19 or after travelling out of the State of California, but within the United States.
Locations that wish to host a COVID-19 vaccination clinic must use the Outside User Agreement for COVID-19 Vaccine Site.
4-30-21 and 5-13-21