Directory Information
“Directory information” means one
or more of the following items: a pupil’s name, address, telephone number,
date and place of birth, major field of study, participation in officially
recognized activities and sports, weight and height of members of athletic
teams, dates of attendance, degrees and awards received, and the most recent
previous public or private school attended by the pupil.
To the extent possible, the school
will minimize access to student phone numbers and email addresses, unless the
parents/guardians consent to broader access. To the extent possible, other users
of directory information should also try to minimize access to and distribution
of student phone numbers and personal email addresses, unless the parents/guardians
consent to broader access.
In no cases should commercial
enterprises have access to directory information.
Lists of room parents/guardians, students
in each grade, phone numbers, email addresses, and any other personal
information about families and students are considered confidential and may be
used only for the purposes specified.
Release of Directory Information for Tracking Purposes
Catholic high schools in the Archdiocese of Los Angeles participate in programs in which students' personally identifiable information is disclosed to school officials for purposes of tracking alumni throughout college. This data enables schools to better serve their alumni and helps evaluate the effectiveness of schools' curriculum, instruction, and support services.
A school may disclose directory information as defined above to school officials, including contracted individuals or organizations such as the National Student Clearinghouse, to assist the school in tracking its alumni throughout college. Unless a parent, student, or former student files a notice to prevent disclosure of directory information, a student's information may be released for the purposes described herein.
Any parent or student over 18 ("eligible student") wishing to prevent disclosure of directory information for tracking purposes must file a written notification to this effect with the principal. If a parent or eligible student submits a request to the principal, it becomes effective on the day it is received by the principal, except for directory information that has already been disclosed.
Once a parent or eligible student places a hold on the release of directory information, the restriction remains in effect permanently, unless rescinded by the parent or eligible student. For this reason, each parent and eligible student is encouraged to review the student's demographic data periodically.
For additional information, please see the National Student Clearinghouse.