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​​​​​5.6.8 Paycheck Procedures 

All locations must use the ADP Va​ntage ​Sys​tem​ for handling employee payroll. Locations may contact the archdiocesan Payroll​ ​​​Departme​nt​ at adppayroll@la-archdiocese.org or 213-637-7570 for information or guidance.

All payments to employees for all services rendered, including bonuses, must be:

  • Made using ADP Vantage System

  • Paid by paper check or direct deposit

  • Recorded in the appropriate payroll records 

  • Reported on quarterly payroll tax returns and the annual Form W-2

​Employees must receive a pay stub with each paycheck.​  They may receive their paystubs in paper form by mail or by accessing the ADP Vantage System​. Employees who wish to register for ADP Vantage System should follow these instructions on how to register.

The paystub must provide the following information:

  • The employee name 

  • The last four digits of his or her Social Security number or an employee identification number other than a Social Security number

  • The name and address of the legal entity that is the employer 

  • The inclusive dates of the period for which the employee is paid 

  • The total hours worked (not required for salaried exempt employees) 

  • All applicable hourly rates in effect during the pay period, and the corresponding number of hours worked at each hourly rate by the employee 

  • Gross wages earned 

  • Net wages earned 

  • All itemized deductions

  • All overtime hours worked during the prior pay period that are paid in the current (following) paycheck, indicated as a "correction" to the number of hours worked in the prior pay period and giving the inclusive dates of the prior pay period

  • Available sick leave​.  Note: sick leave is not considered a wage earned, therefore, it is not paid out upon termination​.

  • Unused vacation.  Note:  unused vacation must be paid out at time of termination. State law does not mandate paid holidays; however, information about holidays is reflected on the pay stub.​

  • Locations will be notified if any additional mandated information must be included on paystubs.

​​​​The state imposes multiple penalties for failure to meet pay and pay stub requirements, including a 30-day "waiting time" penalty, calculated at the employee's regular hourly rate (this includes salaried and exempt employees), and possible misdemeanor and civil fines for knowing and intentional failure to meet the pay stub requirements.​​

Payments to independent contractors are not paid through ADP Vantage System. Such payments shall be made by each location through its accounts payable and the location must issue a Form 1099 at the end of the calendar year for total payments of $600 or more.

4-7-21


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