Welcome

Chapter 1: Introduction to the Handbook

Chapter 2: General Information

• section-2-01-Mission Statement and Philosophy

• section-2-02-Integral Student Outcomes (ISO) / Learning Expectations

• section-2-03-History of the School

• section-2-04-Accreditation

• section-2-05-Code of Christian Conduct (ADLA)

• section-2-06-School Personnel Lists

• section-2-07-School Schedule and Calendar

• School Hours, Daily Schedule, Early Dismissal, Supervision of Students, Office Hours, Choice Lunch, Lost and Found

• section-2-08-School Map

• section-2-09-School website and social media

• Visitation Instagram, Facebook, School Pictures

• section-2-10-Zero Tolerance Policy for Sexual Misconduct

• section-2-11-Safe Environment Training for Children and Youth

• section-2-12-Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events

• Archdiocese of Los Angeles Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events Form to be signed annually by parent/guardian

• section-2-13-Boundary Guidelines for Junior High and High School Youth Working or Volunteering with Children or Youth

• Archdiocese of Los Angeles Boundary Guidelines and Code of Conduct for Middle and High School Youth Working or Volunteering with Children or Youth Form to be signed annually by parent/guardian and junior high school students 

• section-2-14-Dress/Uniform Code

• Philosophy, General Information, Purchase of Uniforms (Michael’s Uniform link)

• General Uniform Requirements for Boys and Girls (footwear, outerwear, P.E uniform, grooming)

• Specific Uniform Requirements for Boys

• Specific Uniform Requirements for Girls

• Special Occasion Dress Code

• Spirit Dress Guidelines

• Non Uniform Dress Days/Theme Dress Guidelines, 

• Dress Code Violations and Consequences 

• section-2-15-Relationship of School to Parish

• section-2-16-School Governance

• topic-2-16-1-Administrative Structure of Elementary Schools

• Administration, Chain of Command

• topic-2-16-2-Administrative Structure of High Schools

• topic-2-16-3-Additional School governance information

• topic-2-16-4-School Boards

• topic-2-16-5-Parent or Parent-Teacher Organizations

• from Chapter 3 Catholic Identity Catholic School Communities, Parent-Teacher Organizations, General, Membership,

• General Considerations, Use of Parish and School Facilities, Financial Stewardship, Relationship with Staff and Volunteers,

• Safe Environment, Emergency Planning, Offsite Events, Registration for Faith Formation Programs.

• See topic-3-1-2-Catholic School Communities for more information.

• section-2-17-Parent/Student Complaint Review Process

• Compla​int Review Process for Parents/Guardian​​s and Students,

• Addressing Complaints at the Local Level: Schools, Escalating Complaints to the Central Level: Department of Catholic S​chools

Chapter 3: Catholic Identity

• section-3-1-Faith Formation (Mass, Prayer, Other Liturgies)

• topic-3-1-1-Introduction

• topic-3-1-2-Catholic School Communities

• Introduction

• Parent-Teacher Organizations, General, Membership, Support from Department of Catholic Schools

• topic-3-1-3-Additional Practices

• Family Life Program

• section-3-2-Sacraments (First Reconciliation, First Communion, Confirmation)

• Altar Servers, Reconciliation Services, Sacramental Preparation, School Liturgy, Student-Parish Choir, Sunday Mass Attendance

• section-3-3-Religion Curriculum

• Canonical Authority of the Diocesan Bishop, Textbooks, Teaching Materials, Resources and Content Instruction,

• Western Catholic Educational Association Catholic Identity Standards, Elementary School Curriculum, High School Curriculum

• section-3-4-Campus Ministry

• section-3-5-Christian Service Program

• Student Service Hours Grades 6 - 8

• section-3-6-Retreats

Chapter 4: Admission and Attendance

• section-4-01-School Student Non-Discrimination

• topic-4-01-1-School Student Non-Discrimination Policy

• topic-4-01-2-Non-Discrimination Documentation

• section-4-02-Inclusion Process/STEP

• section-4-03-Admissions Policy

• topic-4-03-1-Elementary School Admission Guidelines

• Statement of Non-Discrimination, Admission to Visitation School Guidelines, Registering New Students, Entrance Age,

• Probationary Period

• topic-4-03-2-High School Admission Guidelines

• topic-4-03-3-High School Admission Procedures

• topic-4-03-4-Inoculation requirements of the CA Department of Health

• topic-4-03-5-Married Students

• topic-4-03-6-Emancipated or 18-year-old Students

• topic-4-03-7-Students Not Living with Parents

• section-4-04-Absence, Tardiness, and Truancy

• topic-4-04-1-Absence

• topic-4-04-2-Absences with Acceptable Excuse

• topic-4-04-3-Extended Absences

• Extended Absences, Family Trips/Vacations

• topic-4-04-4-Leaving School Early

• Leaving School Early, Leaving Campus

• topic-4-04-5-Tardiness

• topic-4-04-6-Truancy

• topic-4-04-7-Work Permits

• section-4-05-Communications Procedures

• topic-4-05-1-Parent Teacher Conferences

• Parent Teacher Conferences, Mandatory Parent Meetings 

• topic-4-05-2-Parent Messages and Phone Calls

• topic-4-05-3-Parent to School Communication

• section-4-06-Closed Campus

• Pets

• section-4-07-Safety and Security Procedures

• Emergency Message System/Crisis Go App, Emergency Closure of the School, Emergency Drills

• section-4-08-Arrival/Dismissal Procedures

• Daily Schedule, General Guidelines, Early Dismissal, Supervision of Students

• Transportation to/from School

• Traffic Procedures: Morning Drop Off and After School Pick Up

• Maps of Detailing Drop Off and Pick Up procedures

• Visitors

• section-4-09-Automobiles/Parking Lot

• Maps of Detailing Drop Off and Pick Up procedures

• section-4-10-Parent/Guardian and Non-Custodial Parents Right of Visitation

• Rules for Parent/Guardian Visits, Rules for Non-Custodial Parent/Guardian Visits, Children in Foster Care

• section-4-11-Health, Illness, Accident Procedures

• topic-4-11-01-Student Emergency Card

• Emergency Card Form 

• topic-4-11-02-Policies Applicable to All Field Trips, Excursions, and Activities

• Policies Applicable to All Field Trips, Excursions and Activities includes:

• Forms Required:

• Student and Youth Activity Permission Form (English version and Spanish version​) 

•  Medication​ Authorization and Permission Form 

• Adult Consent and Release Form

• Transportation Related Forms 

• Minor Pickup Permission Form and Release for Parishes and Schools

• Permission to Walk/Bike/Drive from Location and Location's Sponsored Events

• Requirements for Chaperones: Age, Fingerprinting and background checks

• First Aid and Snake Bite kit

• Student Emergency Information Emergency Card Form

• Assessing Risk of Certain Activities, Seek Guidance Early in the Planning Process, Avoid Taking on Outside Risks,

• Obtain Informed Consent and Follow Safe Environment Programs, Always Use Qualified, Insured Contractors and Vendors,

• Be Flexible, Have an Emergency Plan, Be Aware of Insurance Coverage

• Policies for International Travel with Minors: 

• General Requirements

• Requirements for Adults Traveling in a Group with Minors

• Requirements for Minors Under the Age of 16+

• Age of Chaperones on International Excursions

• Policies Related to World Youth Days

• topic-4-11-03-Immunization and Medical Screenings

• Medical Immunizations and Exemptions

• topic-4-11-04-School Procedures for Immunization and Screenings

• topic-4-11-05-Health Records

• topic-4-11-06-Medical Appointments

• topic-4-11-07-Medications

• Medications Administered at School

• Medication Authorization and Permission Form

• topic-4-11-08-Communicable Diseases

• topic-4-11-09-Allergies

• topic-4-11-10-Student Sexual Conduct and Pregnancy

• Introduction

• Catholic Vision of Human Sexuality

• Education in Human Sexuality

• Educational Framework for Human Sexuality

• Pregnancy Involving Students or Other Minors

• topic-4-11-11-Research Projects and Rights of Parents

• Rights of Parents/Guardians, Students Who No Longer Live with Their Parents/Guardians,

• Responsibilities of the School Administrator

• topic-4-11-12-Accident Procedures

• topic-4-11-13-Student Accident Insurance

• Myers-Stevens Diocese Accident Claim Form (student insurance)​

• Archdiocese of Los Angeles Incident/Accident Report (Non-Automobile) 

• section-4-12-Privacy and Access to Records

• topic-4-12-1-Pupil Records

• Pupil Records, High School Admissions Procedures

• Confidential Common Evaluation Form for Students Applying to a Catholic High School.

• topic-4-12-2-Directory Information and Disclosure

• Directory Information, Release of Student Information for Tracking Purposes

• topic-4-12-3-Parent Authorization to Use Student Images, Names, Voices and/or Work

• Publicity, School Guidelines for Publications of Pictures and Information

• Parent/Guardian Release for Student or Minor (Noncommercial) (English version and Spanish version)

• topic-4-12-4-Verbal/Written Confidences

• section-4-13-Transfer of Records

• topic-4-13-1-Student Transfers, Withdrawals and Graduation

• topic-4-13-2-Withholding of Records

• topic-4-13-3-Cumulative Pupil Record

• Contents of the Pupil Cumulative Record

• section-4-14-International Students

• I-20 form

Chapter 5:  Academics

• section-5-01-Curriculum

• topic-5-01-1-Religion Curriculum

• topic-5-01-2-Honors/Advanced Placement/International Baccalaureate

• topic-5-01-3-Homework

• Homework load by grade level

• topic-5-01-4-Graduation Requirements

• section-5-02-Grading Policies: Grade Integrity and Grade Books

• topic-5-02-1-Assessments

• Homework load by grade level

• topic-5-02-2-Grading Scale

• Grading Policy and Archdiocesan Grading Scale

• topic-5-02-3-Elementary School Grade Reporting

• Reporting Student Progress: Gradelink and Report Cards

• topic-5-02-4-High School Grade Reporting

• topic-5-02-5-Make-Up Work/Absences

• Extended Absences, Family Trips/Vacations

• topic-5-02-6-Course Deficiency/Failure

• topic-5-02-7-Conduct/Citizenship Grades

• section-5-03-Standardized Testing

• Developmental Screening for JK and Kindergarten

• ARK (Assessment of Religious Knowledge)

• STAR Testing

• section-5-04-Recess and Lunch/Nutrition

• Hot Lunch/ChoiceLunch

• section-5-05-Supplies and Textbooks

• School Textbooks, Supplies, Student Materials and Technology, School Property

• section-5-06-Honors and Awards

• Principal’s List, Honor Roll, CJSF

• section-5-07-Tutoring

• Policies 

• Safe environment policies and vendor policies of the archdiocese apply

• Sample Agreements: 

• Professional Services/Contractor Agreement​ 

• Independent Contractor Agreement  

• Sign agreements to use the premises​

• section-5-08-Academic Probation, Retention/Transfer, Promotion to the Next Grade Level

• section-5-09-Counseling

• topic-5-09-1-Counseling Policy

• topic-5-09-2-Additional Counseling Information

• Outreach Concern

• section-5-10-Video/Film Policy and Copyright

• Single Copy, Multiple Copies

• Using Copyrighted Material on the Internet in Online Presentations or Distance Learning.

• Parent/Guardian Permission Form for Child to View Media​

• Guide on how to obtain copyright permissions.​

• section-5-11-Summer School

Chapter 6: Co-Curricular Activities and Athletics

• section-6-01-Before & After School Policies and Programs

• Extended Day Care Program

• Philosophy, Purpose Statement, Objectives, Admissions Requirements, Registration and Emergency Forms, Hours of Operation,

• Late Fee, Late Pick Ups, Day Care Tuition Schedule and Schedule Changes, Late Payment and Returned Checks Fees,

• Minimum Days, After School Activities, Discipline Policy, Emergency Policy,

• Day Care Activities, Snacks, Change of Clothes, Personal Toys/Games, Leaving Extended Care Without Permission

• Emergency Card Form 

• Day Care Contract (see office/website)

• section-6-02-School Field Trips and Excursions

• Field Trips and Field Trip Fees

• See topic-4-11-02-Policies Applicable to All Field Trips, Excursions, and Activities for forms, information and policies

• section-6-03-Transportation

• Transportation arranged by Parishes and Schools, Personal Motor Vehicles,

• On-Demand Transportation Services, Vans,

• Youth Buses, School Pupil Activities Bus, School Buses, Commercial Buses and Other Commercial Vehicles,

• Minors Leaving on Their Own

• Minor Pickup Permission Form and Release for Parishes and Schools

• Permission to Walk/Bike/Drive from Location and Location's Sponsored Events​

• section-6-04-Student Government

• Student Council

• topic-6-04-1-Election rules

• topic-6-04-2-Authority

• section-6-05-Clubs/Organizations/Honor Societies

• Visitation Ambassadors, CJSF

• section-6-06-Dances

• section-6-07-Student Publications

• topic-6-07-1-Student Publications

• Fidelity to Church Teaching: material complies with Catholic teaching guidelines 

• Parent/Guardian Release for Student or Minor (Noncommercial) (English version and Spanish version)

• topic-6-07-2-Additional Student Publications Information

• Visitation Newspaper and Yearbook

• section-6-08-Parent/Guardian Release for Student or Minor (Noncommercial)

• Parent/Guardian Release for Student or Minor (Noncommercial) (English version and Spanish version)

• section-6-09-Class Rings (High Schools only)

• section-6-10-Student Identification Cards

• section-6-11-Yearbook

• section-6-12-Athletics

• CYO/FIYA Sports Program, Parent and Student Code of Christian Conduct

• Visitation School Permission Slips for Athletics

• topic-6-12-01-School Athletic Handbook [if applicable]

• topic-6-12-02-Sports by Season Pep Squads, Cheer

• topic-6-12-03-Selection Process/Requirements for Participation

• topic-6-12-04-Athletic Medical Clearance

• topic-6-12-05-Injuries and accidents

• topic-6-12-06-Athletic Fees, Equipment and Uniforms

• topic-6-12-07-Discipline Policies and Procedures in Athletics

• Parent and Student Code of Conduct for Team Sports

• topic-6-12-08-Varsity Jackets and Sweaters

• topic-6-12-09-Sportsmanship Code for Spectators

• Parent and Student Code of Christian Conduct

• topic-6-12-10-Coach/Trainer Certification [Play Like a Champion]

• topic-6-12-11-CYO/CIF

• CYO/FIYA Sports Program

Chapter 7: Tuition and Fees

• section-7-1-Tuition and General Fees

• section-7-2-Tuition Collection

• Tuition Collection, Re-Registration, Refunds, Delinquent Payments, Non-Payment of Tuition

• section-7-3-Tuition Assistance

• section-7-4-Parent Service and Fundraising Requirements

• Parent-School Community Involvement, Additional Expectations, Minimal Responsibilities, Room Parents, Service Hours Requirement/Buy-Out Option, Fundraising Goal Requirement, Parental Involvement 

• section-7-5-Costs/Fees (when applicable for field trips, supplies, sports, senior fees, etc.)

• Emergency/Disaster, Field Trips, Fundraising Goal Requirement, Graduation, JK - K/Transfer Testing, Registration, Returned Checks, Room Parents, Sacramental Preparation, Sports

Chapter 8: Discipline

• section-8-1-Philosophy

• topic-8-1-01-Discipline and Procedures

• General Student Expectations for Success

• Specific School Rules

• Discipline and Procedures 

• topic-8-1-02-Disapproved Disciplinary Measures

• topic-8-1-03-Detention

• Dates and Times of Detention

• topic-8-1-04-Behavior Agreement/Probation

• Probation, Academic Probation

• topic-8-1-05-Suspension/Disciplinary Measures for Grave Offenses

• Suspension Guidelines

• topic-8-1-06-Expulsion

• Reasons for Expulsion, Procedure for Expulsion, Written Records, Time of Expulsion, Reporting of Expulsion, Right to Make Exceptions, Home Study

• topic-8-1-07-Academic Dishonesty Policy

• Academic Integrity

• topic-8-1-08-Harassment, Bullying, and Hazing Policy

• topic-8-1-09-Student Threats

• topic-8-1-10-Substance Abuse and Possession of Alcohol or Controlled Substances

• Alcohol, Tobacco, Narcotics and Other Controlled Substances

• Guidelines Related to Possession and Use

• Procedure in the Case of Suspected Possession or Use

• topic-8-1-11-School Searches

• School Searches, Expectations of Privacy, Student Cooperation, Confiscating a Student’s Personal Property

Chapter 9: Law Enforcement

• section-9-1-Interview and Removal from School of Students by Police Officers

• section-9-2-Interview of a Student during School Hours by a Police Officer

• section-9-3-Informing the Parent or Guardian When a Student Has Been Removed from School by a Police Officer

Chapter 10: Electronic Usage Policies 

• section-10-1-Electronic Devices

• topic-10-1-1-Acceptable Use and Responsibility Policy for Electronic Communications (Archdiocesan AUP) includes all subtopics in section 10-1

• Definitions and Coverage

• No expectation of privacy

• topic-10-1-2-Internet Safety Policy (CIPA Compliance)

• topic-10-1-3-List of Prohibited Practices

• topic-10-1-4-Consequences of Violations

• topic-10-1-5-General Security and Email Policies

• General Privacy and Security Policies

• Electronic or Digital Signatures

• topic-10-1-6-Bring Your Own Device Policy (BYOD)

• Must be consistent with ADLA policies

• topic-10-1-7-BYOD Policies for Staff and Volunteers

• Responsibility for Personal Devices and Their Use

Chapter 11: Parent-Student Policies Agreement Form

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