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​​​​​​​​Parent, Parish, and Affiliated Organizations​​​

Parent, parish, and other affiliated organizations may maintain accounts intended for small miscellaneous expenses.  All these funds should be processed and maintained through the location's main bank account.  In special circumstances, certain organizations in schools and parishes may have separate bank accounts to meet particular local needs (for example, religious education. Catholic scouting, and parent-teacher organizations).  In all events, the organization's bank accounts will be subject to full oversight and all archdiocesan procedures, and the funds must be reflected in the school or parish books or records. All special​ accounts must be approved by the moderator of the curia and any special accounts at schools must also be approved by the Department of Catholic Schools.

These organizations are subject to the following regulations:

  • ​The rules on handling cash, checks and credit cards ​must be followed.

  • All monies received must be deposited into the applicable bank account as soon as possible but at least weekly.

  • All monies (cash, checks, credit card and electronic payments) received must have a corresponding receipt that is given to the payor.

  • All revenues and expenses of the organization must be recorded in both the organization's books and records and the location's​ general ledger and financial reports.

  • A detailed financial report of the account shall be maintained jointly by the organization's treasurer and the location's business office. The report shall be reviewed by the location's person in charge and the organization's leadership on a monthly basis and be reflected in the location's monthly and annual reports.

  • All expenditures must follow the location's procedures for approvals, signatures, and payments.

​See Other Parish Committees, Groups, and Initiatives and Parent-Teacher Organizations.​