GLOSSARY OF DEFINED TERMS USED |
| Assignment | A designated ministry in the archdiocese granted by the archbishop or his vicar for clergy to a priest, as described by the priest's faculties Chapter 5.13.1 |
| Civil law | Codes, laws, regulations or rules, whether civil or criminal, that are not canon law Chapter 17.2 |
| Clergy | Bishops, diocesan and religious priests, and transitional and permanent deacons who are incardinated in or who have faculties in the archdiocese Chapter 5.1 |
| Clergy | Priests and deacons, incardinated or extern Chapter 17.2 |
| Cleric | A member of the clergy Chapter 17.2 |
| Destruction | The permanent disposal of documents by a method that renders the documents illegible and not subject to reconstruction Chapter 17.2 |
| Directory information | One or more of the following items: a pupil's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil Chapter 13.3.2 |
| Disposal | Throwing away or discarding documents that do not contain sensitive or confidential information Chapter 17.2 |
| Documents | All written materials generated, distributed, or maintained by staff members in the performance of their job duties, in all media Chapter 17.2 |
| Electronic communication devices | Include but are not limited to wired and wireless telephones, smartphones, computers, laptops, tablets, photographic, audio and video equipment, flash drives, memory sticks, media players, facsimile machines, scanners, copiers, printers, two-way radios, and other communications equipment that may be created in the future Chapter 10.3 |
| Electronic communication materials | Include but are not limited to emails, text messages, instant messages, postings on social media, audio and visual recordings, photographs, films, microfiche, audio and visual broadcasts, computer operating systems, software programs, electronically stored data and text files, computer and web applications, and all other electronic content that is created, downloaded, uploaded, retrieved, opened, shared, saved, forwarded, printed, or otherwise accessed or stored Chapter 10.3 |
| Electronic communication systems | Include but are not limited to email, telecommunications systems (including telephone, voicemail, and video), stand-alone or networked computers, intranets, the Internet, and any other communication or data storage or transmission systems (including "the cloud" or cloud-based services) that may be created in the future Chapter 10.3 |
| Electronic Communications Systems | Email, voice mail, instant messaging, social media, and other communications platforms Chapter 17.2 |
| Employees | Persons who are compensated for their work in the archdiocese, who are not clergy or religious Chapter 5.1 |
| Employees | All persons on the payroll of any archdiocesan location Chapter 17.2 |
| Extern | A member of the clergy incardinated in another diocese Chapter 5.13.1 |
| Faculties | The permission given to a priest by his diocesan bishop or religious superior legally permitting him to celebrate the sacraments (normally, a priest's faculties only permit him to celebrate within his own diocese or religious institute); what a religious order priest must have from the archdiocese to exercise public ministry in the archdiocese Chapter 5.13.1 |
| Letter of suitability | A letter from a bishop or religious superior testifying that the bearer is a priest in good standing with his home diocese/religious institute and is granted permission to exercise ministry in another diocese for the period specified in the letter of suitability Chapter 5.13.1 |
| Location | All parishes, all schools (whether parish or archdiocesan), the Archdiocesan Catholic Center, all Catholic cemeteries and mortuaries, and all other operating units in the archdiocese Welcome; Chapter 10.3 |
| Location | The particular archdiocesan operating unit or entity, or the parish or school where a staff member serves Chapter 5.1; Chapter 17.2 |
| Media | Paper, electronic mail, text message, social media, or electronic storage device (e.g., flash memory device, floppy disk, hard disk, CD-ROM, magnetic tape, microfilm, microfiche, "cloud," or any similar data storage medium currently in existence or created in the future) used to develop, maintain, or transmit archdiocesan documents Chapter 17.2 |
| Person in charge | The department head, manager, or supervisor of an archdiocesan department, entity, or corporation; the pastor/parish administrator, parish life director, pastoral associate, or business manager at a parish; the principal or president of a school Chapter 10.3 |
| Person in charge | The department head, manager or supervisor of an archdiocesan department, entity or corporation; the pastor, administrator, parish life director, pastoral associate, deacon or other person designated as in charge of a parish; the regional superintendents and assistant regional superintendents of elementary schools or high schools, or a principal, president, or head of school, as applicable Chapter 5.1; Chapter 17.2 |
| Plan administrator | Health, safety, and emergency plans must have a plan administrator, who may be either the location's person in charge or designated person(s) or team Chapter 8.4.2 |
| Presbyterate | All of the diocesan priests of the archdiocese (i.e., those who are incardinated in the archdiocese) and all other priests assigned for work or residence in the archdiocese. Chapter 1.2.2 |
| Pupil records | Any record related to a student that is maintained by a school or one of its employees. It includes health records. It does not include directory information or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute teacher Chapter 13.3.1 |
| Records | Documents that require preservation and retention Chapter 17.2 |
| Religious | Men and women who are members of religious institutes Chapter 5.1 |
| Religious | Men and women who belong to any organized group that is regulated by the Code of Canon Law (Canons 573 to 746) Chapter 17.2 |
| Retention period | The time period that records must be maintained to satisfy civil and canon law and operational requirements Chapter 17.2 |
| Seminarians | Individuals enrolled in the archdiocesan seminary and any archdiocesan house of clerical discernment Chapter 17.2 |
| Service fees | The monetary compensation a parish chooses to offer a supply priest for Masses, baptisms, weddings, confessions, penance services, funeral services, retreats, talks, or other ministerial activities Chapter 5.13.1 |
| Source of salary | A location in the archdiocese that is designated as responsible for paying a priest's compensation Chapter 5.13.1 |
| Staff | Clergy, religious, seminarians, employees, contractors, and volunteers Chapter 17.2 |
| Staff or staff member | Employees, clergy, religious who hold a position in the archdiocese, and unpaid interns, as well as volunteers who fulfill staff functions without compensation for such functions Chapter 5.1 |
| Stipend | The canonical term that refers to the free will offering of the Christian faithful given on the occasion of the administration of a sacrament or sacramental Chapter 5.13.1 |
| Volunteers | Persons who do not expect or receive compensation of any kind for performing services in the archdiocese Chapter 5.1; Chapter 17.2 |